Every day, frustrated people call me for help finding good team project management software. After weeks or months of research and testing, they’ve begun to wonder if any software actually meets their needs.
I tell them, yes and no. Yes, together we can find software to fill the needs, but no, they probably won’t find anything that works out of the box. In order to find a project management solution, you first have to understand why the software you’ve looked at doesn’t work for you.
Software Starts with Workflow
Workflow is the process by which your team acquires and completes work. A factory takes orders, produces goods on an assembly line, and ships them to customers. A car dealership advertises to the public, their salespeople talk to customers, and processors work out financing. Workflow processes involve many people collaborating to complete many interconnected tasks.
Searching for team project software, you are trying to manage a workflow process, not just put names on a list of tasks. This is true even if you’re just managing one team or one portion of your team’s work. It’s all an interconnected workflow, no matter where you are in the larger process.
Project Management Software is a Workflow Manager
Instead of focusing on project management, evaluate to-do apps for their workflow features. Does it give you visibility on incomplete tasks? Does it notify people of new tasks? Does it help you see which parts of the project are at risk of being late? Does it [Click title for more...]