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Let Tasks Organize Themselves
TROG Bar (Windows, Outlook)
GTD-friendly sidebar, automatic task prioritization, easy email processing. Direct Outlook integration. Click here.
TROG Bar CommentsAll Testimonials
Total, Relaxed Organization
Custom Online Training
Step-by-step, customized for your tools. Relax, clear your desk, do more.Buy Now Risk Free
Struggling with GTD?
Total, Relaxed Organization (TRO) training will put you in control fast.
Cool Timesaving Tools and Services
Recommended by Priacta Time Management Coaches
The right tool at the right time saves you hours a day and eliminates a ton of stress. But choosing the right tool is a nightmare. Save yourself the aggravation. Priacta recommends the following tools and services. We've done comparisons, we use them ourselves, and our coaches train with them. (Note: Priacta is an affiliate partner for some of the solutions on this page. We're very picky who we recommend, however, since we have to support these services for our clients.)
Office Supplies and Hardware at Amazon.com
Coach-Recommended Office Supplies, Hardware, and More at Amazon.com
Our Amazon.com aStore contains a short but growing list of scanners, hard-to-find office supplies, and software we use and recommend. Look here for those color plastic project folders we use in TRO training, and a whole lot more.
Shopping via Amazon.com itself is a great way to save time. Choose your stuff online, and it gets delivered to your doorstep. No driving or window-shopping.
Software That Saves You Time (and Money)
Mozy Remote Backup (Free, Home, and Professional)
Mozy backup gives you the peace of mind that only comes with knowing that your information is safe. Mozy offers intelligent, automatic, unlimited backups for a modest monthly fee. It keeps past versions of each file online and fully secure for 30 days, so recovering from your mistakes is a breeze. Options are available for home and corporate users, and there's even a FREE backup service for up to 2 GB of data for home users, though you'll probably need more space if you use Outlook. We use and love Mozy Pro for its ability to back up SQL server databases and monitor backup status across your entire company.
Google Desktop allows you to search your computer in much the same way you search the internet—easily, quickly, and conveniently. Google Desktop is completely free and helps keep all the files on your computer within easy reach of your fingertips. Click on the Google logo to download and install this wonderful tool.
Emailing typical photo files can clog your Inbox.
That's where the free Image Resizer PowerToy Clone
comes in handy. It's like the free Microsoft app, but it runs on more versions of Windows. (Caution: not recommended for Vista 64-bit.)
Download and install now to make email-friendly images in seconds. It's also great for resizing your images
before posting in our TRO training forum.
Services That Make You More Productive
Smart, Effortless Synchronization
and Free Outlook 2007 or Entourage 2008
with Hosted Exchange Server and Blackberry Enterprise Server
(Coaches' note: Manual syncing, sooner or later, is going to corrupt your data. We've never seen an exception to that rule. To avoid that problem you need robust, automatic syncing that pretty much always works. Years ago, that required expensive dedicated servers, but now it's cheap and available for anybody. Here is the solution we like best for individuals and companies alike.)
Hosted Exchange Server or Blackberry Enterprise Server (BES) will keep all your tasks in sync across all your devices, all the time, automatically. No manual syncing is required thanks to ultra-reliable direct push technology. A good hosted service should give you no-hassle, on-the-go access to your tasks, email, calendar, and contacts, for all your PDAs, laptops, and desktops. This kind of service also includes Web access for your email Inbox and calendar anywhere, anytime. The service almost always includes free Outlook 2007 or Entourage 2008 as well.
Hosted Exchange is affordable now—around $10/month per person. For your hosted Exchange/BES provider, we use and recommend our partners at 123Together. Rated #1 four years in row, 123Together has good, free phone support, easy setup, and a decent range of options. Corporate solutions for advanced mail archival and retention compliance are available too.
Assembla Development Environment
As productivity experts, we rely on Assembla for our development work. Assembla's agile ticketing is flexible enough for methods like our Total, Relaxed Organization (TRO) and GTD. Its wiki and email integration keep team communication flowing and searchable. The support is great. And now, Assembla's 100% free SVN repositories make it a no-brainer to get started. Run, don't walk, and check it out.
You don't need a second phone line to receive faxes quickly and easily. With MyFax, you can receive and send faxes no matter where you are. At a reasonable price, you get all the functionality of an office fax machine, plus more. Faxes come straight to your email inbox, eliminating a troublesome collecting point. With prices starting as low as $10 a month, you can't go wrong.
Options for Troggers and TROers
Social Bookmarking (Del.icio.us)
Tag great sites and articles for your own quick reference. Access the list anywhere with an Internet connection. Share your finds with others automatically, and see their recommendations. We recommend Delicious.com for its fast-tagging, low-distraction, no-nonsense environment that even supports inboxes (precede a user's name with "for:" to add a tag to their inbox). Click the icon above to bookmark this page now and see how it works. Marking a page takes only 5-10 seconds once you have a free account.
(TROers and GTDers: Bookmarks are resources—NOT actionable items. If the bookmark has an associated action, type the action in the Trog Bar scratchpad too.)
Reminders in Public Folders or Outlook 2003
Trog Bar makes Reminder Dates more useful than ever. However, Outlook 2003 doesn't show Reminder alerts unless the task/email resides in the Inbox, Calendar, or Tasks folder, and Exchange Server won't show you Reminder alerts in shared public folders. Extended Reminders by Slovak Technical Services fixes this problem elegantly. 30 day free trial. Check it out.
Of course, while we try to only recommend beneficial and reputable companies, individuals, and websites, we are not responsible for the services, content, security, reliability or advisability of these websites and recommend that you use caution when following links or browsing outside our control. (Our lawyers made us put this part in.)