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Effective Daily Reviews
A Daily Review is really a "preview"—a quick planning review to make sure that your schedule is realistic. Do it first thing every morning when you wake up (not when you go to work). It only takes about five minutes.
1. Look at your calendar. Review all calendared appointments. Do this in Trog Bar by hovering over the appointment list. You can also look at your day in Outlook by clicking the calendar icon at the top of the Trog Bar.
2. Validate today's tasks.
- Go to the "Today" view in Trog. This shows you all the tasks you scheduled for today, organized by category. This is where you balance your load for the day.
- Considering the appointments you already have, are these tasks realistically possible to complete today? If not, reschedule some.
- Make sure that any tasks which will take more than 30 minutes are scheduled into your calendar. If you don't schedule large tasks, they won't get done.
3. (Optional) Put tasks into the calendar.
- Drag the task over your appointment list in Trog, wait for the calendar to open, and drop the task into the calendar. Arrange your tasks in a way that will help you complete them.
- Dragging a task into your calendar does not remove the task from your task list. Trog inserts a link in the appointment that connects back to the task.
4. Ensure that your calendar is realistic. Try to leave buffer time between groups of tasks and appointments. This keeps you flexible. If you finish everything, you can always reach for more tasks.
5. Synchronize. Sync your mobile calendar (Pocket PC or Smartphone) with your schedule. This helps you to go through the day with the most current information about your time and tasks.
Weekly and Monthly Reviews in 5-10 Minutes
Proper daily, weekly, and monthly reviews take no more than 5-10 minutes, save you hours, and eliminate stress. However, quick reviews are possible only when you understand the task lifecycle, when your systems are set up properly, and when you process tasks correctly.
If 5-10 minute reviews sound too good to be true, you're not using a time management system you can fully trust. Check out Total, Relaxed Organization™ by Priacta—it will put you in control of your time, tasks, workload, and life. Guaranteed.
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