Current Software Totals
All GTD Compliant (160)
Open Source (30)
Freeware (16)
Free Trial (103)
Commercial (114)
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—schottyd on Download.com - “I definitely recommend TRO! I feel much more in control, [and] I am doing more things that I always wanted to do but didn't have the time.... Very useful for working women, [who] have to handle their professional work and a big part of the house chores and kids.... Thanks for your great coaching, support and system!”
—Mar Ruiz, Marketing Mgr, Entrepreneur, Homemaker - “A remarkably comprehensive time management approach.
Priacta's coaching is very effective, and they aren't satisfied until the client is.
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—Roy Lambertson, Manager, More Than Moving for Seniors - “I'm billing more time, going home early,
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—Stephen Lewis, Attorney, Spinella Owings & Shaia - “Thank you again for all your great coaching.... I have about 550 tasks [and] I am in control of them.... This is the first time in my career that my office has been so focused and clean. I could actually work in a much smaller office now! Don't tell my boss. What you do makes a huge difference in the lives of those you help.”
—Jordan McCollum, VP, Major Multinational Corporation - “I first came across Priacta when I downloaded their Trog Bar.
I soon found it to be a small but mighty tool which significantly simplified my GTD implementation....
I later signed up for the self-directed coaching option....
I've since signed two of my staff up for the Premium Remote Training and they are benefitting
considerably from it.”
—Craig Kennedy - “The missing link and strategy I needed to organize my business. Very simple to use.”
—Larry Pacheco, Jr., Owner, Small Business Marketing, www.LarryPachecoJr.com - “Terrific program. Am 100% satisfied with my investment. ... Having a well-conceived, practical system for managing it all has made a huge difference in my life.”
—Mitchell Kick, Vice President, SAP - “Cuts through a whole mountain of time management consultant blather.”
—Jim Phipps, President, Aquastruct - “After [TRO Online Training] I got more done at work in the next several days than I would expect to get done in a few weeks.”
—Mike - “I'm 10X more organized and clear headed.... You took me through this shift
in my life one step at a time and went beyond what was expected countless times.
A true class act.”
—Derek Viveiros, Marketing Coach, Maverick Marketing Systems - “To say that I am “enthusiastic” about TRO is an understatement!
On Saturday, I had a sense of peace that I haven't had in years.”
—Gwendolyn Giblin - “I am loving it! All the little things I knew about organization now make sense.”
—Kathleen Rhodes, Perfectly Connected - “Priacta has combined the best of the GTD concepts WHILE offering specific tools and strategies to implement those concepts.”
—krhodes48 - “You immediately get productive.... TRO can be described as GTD on steroids combined with a step by step plan for implementing [the] system....”
—Eric Eckberg, Solo Developer and GTD Enthusiast - “I have never felt so in control of my tasks. TRO is the best investment you could make for your business and your personal sanity”
—Donna Rominiecki - “Great system! First practical TM [time management] system I've come across that really works, addresses all the nitty-gritty real life situations AND takes you by the hand to have the new behavior stick!”
—Andrew Solomon, COO, SQL Integrator Consulting - “The training is really going great and the whole system makes so much sense.... It is really great to know that there is support for the product on the other side of my monitor. Keep it up.”
—Kitt Langkilde - “Thank you for helping me re-gain control of my business/personal life....
[In the] 10 days since we started, I am seeing a major increase
in productivity and a major decrease in stress! Gracias!”
—Dan Kern - “It feels wonderful to enter my office and see a desk that is organized and free of clutter,
and to have a system that tells me what I should be working on next so I don't have to think about
it. My stress levels have vastly improved over a couple of weeks ago!”
—Christer Hokanson, Health Eternal
Articles
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Interactive GTD Software Comparison Table
This software has been verified to support Getting Things Done as of 07 Feb 2012. Click any column header to sort.
| Product Info | Features | Cost* | |
|---|---|---|---|
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
   |
The social productivity network. Free and open-ended, Donedesk makes it easy to track team tasks, follow up with clients, discuss next steps, and watch your team get things done, even with people who don't use Donedesk. |
| Free 2012-02-05 |
|
GMail Firefox addon that manages emails as tasks. Syncs with: Gmail (direct integration); other computers (settings sync, Pro only) Requires: Firefox 2.0 or later, GMail account (free), Chrome |
| Undisclosed Free feature-limited version 2012-01-19v4.0.4.6 |
   |
Well-integrated task lists for browser and handhelds with email handling. Syncs with: Gmail (Firefox plugin); Google Calendar, Twitter (direct integration); Atom/RSS, IM (feed) Requires: Google Gears, IE 6.0+ or FireFox 1.5+ for browser version; Win Mobile 5/6, iPhone/iTouch for handheld |
| $25 Free feature-limited version 2012-01-19 |
|
Web-based project management with timeline and email integration. Syncs with: CSV (manual export); iCalendar, Google Calendar (auto sync); RSS (feed); Basecamp (import); Email (manual notifications); 5pm for iPhone; 5pm (Google Apps); Excel (Manual Import) Requires: Flash 8 plugin (optional) |
| $168 - $2100 Free 14 day trial 2012-01-03 |
|
Multi-platform information manager with tagging and search. Syncs with: Online or other desktop Evernote installs for same user (manual sync); Handheld to online or desktop (export sync); Formatted HTML (export); XML (import/export) Requires: Mac OS X 10.5, or Windows XP or Vista, or WinMobile 5/6, or iPhone 3G (native), or iPhone or iTouch (Web) |
| $45 Free feature-limited version 2011-12-02 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Online CRM with simple, customer-based project and task management features. Syncs with: Google Calendar |
| $240 Free feature-limited version 2011-11-29 |
|
Collaborative, to-do list with advanced features for Web and iPhone. Syncs with: Toodledo for iPhone/iPad; SMS, RSS (export); Gmail (gadget); Jott, Twitter (direct integration); Netvibes, Firefox, iGoogle, Apple Dashboard, Pageflakes, TSheets, Windows Vista (plugin); iCalendar (subscription); iCal, Outlook, (3rd party auto sync, import/export); Palm OS, XML, Excel, CSV, Text (import/export); Palm (import); TaskJot (Blackberry auto sync); TaskAngel (auto sync) Requires: All major web browsers; iPhone 3G or iPod Touch for iPhone version; ToodleDroid and Todo Droid for Android; mobile web version available. |
| $15 - $30 Free feature-limited version 2011-11-29 |
|
| $300 - $2028 Free 30 day trial 2011-11-15 | |
|
A Web 2.0 style of goal-setting, goal-tracking, task and time management software. Syncs with: import/export with iCal or CSV |
| $48 - $119 2011-11-04 |
|
Online project management software with scheduling, collaboration, and time tracking features. |
| $288 - $348 Free 30 day trial 2011-11-01v3 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
| $39 - $70 Free feature-limited version 2011-10-08 | |
|
Free web application for organizing tasks. Syncs with: Plancake for Android |
| $30 Free feature-limited version; with advertisements and banners 2011-10-06 |
|
A free application that allows users to manage all types of tasks easily. Downloadable client for Windows-based Machine, Android and iPhone are currently available. Syncs with: Doit.im for Windows, Doit.im for Android, and Doit.im for iPhone |
| Free 2011-10-01 |
|
An email-based, GTD-capable enterprise project management application. Syncs with: iCalendar (auto sync tasks for Outlook, iCal, Google Calendar, Mozilla Sunbird); Excel (manual import/export); Microsoft Project (direct integration, Enterprise version only) |
| $96 - $344 Free 30 day trial; price depends on features 2011-09-13 |
|
An online task management tool that supports team collaboration. Syncs with: HiTask for iPhone and iPod Touch |
| $48 - $180 Free feature-limited version 2011-08-05 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Simple but powerful online GTD task management integrates well with email. iPhone, iPad, Android, and Web versions are available. |
| $39 Free 15 day trial; Free Mobile App 2011-07-29 |
|
Centralized tracking for sales and marketing. Syncs with: Outlook, Gmail, Google Sites, Quickbooks Requires: Add-in needs Microsoft Outlook |
| $576 - $1200 Free feature-limited version; Outlook Plug-in useable only by subscribed users 2011-07-28 |
|
A chic, free task manager for every platform. Syncs with: Wunderlist for web, iPad, iPhone, Android, Windows, Linux, and Mac |
| Free 2011-07-05 |
|
An email-smart collaboration platform for tasks, projects, and documents. Syncs with: Microsoft Outlook |
| $108 Free 30 day trial 2011-06-29v1.7.5 |
|
Web application that allows task item input from various messenger and email providers. Syncs with: Import Tasks from: Remember the Milk ; AIM; ICQ; Twitter; Facebook; Yahoo, Google Calendar; Outlook |
| $60 - $360 Free feature-limited version or Free 2 week trial 2011-06-18 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
| $99 Free 14 day trial 2011-05-31 | |
|
Web application based on GTD by David Allen. Syncs with: Twitter, Jott (import); Apple Dashboard, iGoogle, IE, Gmail, Netvibes (plugins); iCal, Google Calendar (full sync), RSS (feeds), Evernote Requires: Online access or 3G for iPhone version |
| $42 - $408 Free feature-limited version 2011-05-25 |
|
Suite of tools that syncs with iPhone, Android, Java (Mobile), S60, Blackberry, and Web. Syncs with: iphone, android, blackberry, java/symbian, windows phone 7, windows mobile 6, desktop add-on, chrome add-on |
| $49 Free 30 day trial 2011-05-23 |
|
Spreadsheet-style online collaboration tool. Syncs with: Microsoft Excel, Google Spreadsheet, Microsoft Project |
| $99 - $1499 Free 30 day trial 2011-05-19 |
|
Online task manager for teams and individuals. Syncs with: SMS Text Messaging (send) Requires: IE 7, Firefox 2, Safari 3, or Opera |
| Free 2011-04-18 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
| $240 Free feature-limited version 2011-04-04 | |
|
Goal management application that auto-prioritizes tasks in projects and life areas. |
| Free 2011-03-25v2.2 |
|
Multi-user GTD task manager software with projects and feeds. Syncs with: IM (import), RSS (export), other users (auto sync), iPhone/mobile (web view) Requires: Web server, Ruby on Rails |
| Free 2011-03-15v1.7.3 |
|
| Currently by Invitation Request Only 2011-02-24v852 | |
|
A browser-based to-do list organizer with email integration. Syncs with: Google Calendar, iGoogle, AIM, Jabber, Twitter, Jott, IMAP, Quicksilver (direct integration); iCalendar, Atom, plain text (feeds) |
| $30 Free feature-limited version, free 3rd party iPhone App 2011-01-28 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
A set of online modules that help professionals manage programs, projects, requirements, testing, and product development. Syncs with: iPsoda (iPhone, iPod, iPad, and Android) |
| $180 Free 30 day trial 2011-01-21v5.03.8 |
|
| $99 Free 7 day trial 2011-01-13 | |
|
| $20 Free 14 day trial 2010-12-06 | |
|
| Free 2010-10-26 | |
|
Web based task manager with collaboration support. Syncs with: Twitter(auto) |
| $5 - $50 Free feature-limited version 2010-09-28 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Bug-tracking application for programs. Can be adapted as a team GTD task list. Syncs with: FogBugz, Basecamp, Bontq Desktop Client |
| $108 - $1788 Free 30 day trial 2010-08-11v1.0 |
|
| Free 2010-07-17 | |
|
Supports tasks, projects, and goals with multi-layered filtering. Syncs with: ActionComplete for Web |
| Free 2010-06-15v6 (Android) |
 |
Simple, efficient web task manager with multi-user support. Requires: PHP-compatible Web server (online or single computer), PHP 4.3.1+, MySQL 3.23+ or SQLite (PHP4+ext. or PHP5) |
| Free 2010-05-20v0.2 |
 |
Complete GTD tool for Lotus Notes endorsed by David Allen. Syncs with: Lotus Notes add-on (syncs with BlackBerry, iPhone, Android, Palm & other smartphones) Requires: Lotus Notes 6, 7, 8, or 8.5x |
| $108 - $420 Free 21 day trial 2010-05-01v2.0.1.5 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Online GTD solution with direct mobile phone support amd email integration. Syncs with: iGoogle, Netvibes (widgets); Twitter (import); iCal, RSS (export) |
| $49 - $99 Free 14 day trial 2010-04-28 |
|
| Free 2010-04-17 | |
|
Complete online team management, including personal task/project lists which are visible to the team. |
| $288 - $2388 Free 14 day trial 2010-04-06 |
|
Online hierarchical task manager with a simple, text-oriented interface. |
| $3 Free feature-limited version 2010-04-05 |
|
| $180 Free 30 day trial 2010-03-03 | |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Free online task and project management app with email integration (task-adding), task-sharing, and API. |
| Free 2010-01-24 |
|
An idea and notes management database that syncs to all REXwireless BlackBerry products. Syncs with: todoMatrix, ideaMatrix Requires: Blackberry REXwireless apps |
| $24 free for REXwireless application owners (first year) 2010-01-19 |
|
Online project management that allows delegation and team collaboration. Syncs with: Action Method Mobile |
| $99 Free feature-limited version 2009-10-26 |
|
Flexible, full-featured todo/task manager for Blackberry. Syncs with: Proprietary REXdesktop, REXdesktop Web Access ($24/yr), Microsoft Outlook, Lotus Notes, Groupwise, and PocketMac Requires: Blackberry OS 4.2 or higher, including Bold, Storm, 8900 Curve |
| $60 Free 14 day trial 2009-10-20v2009.10.20.47 |
|
| $25 Free feature-limited version 2009-08-25 | |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Graphical task mapping tool that can support GTD. Syncs with: Outlook (direct integration); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: Online standalone or supplement for Win/Mac versions |
| $99 - $349 Free 21 day trial 2009-02-24v8.1 (Win); 7 (Mac), Web |
|
Open source, PHP-based GTD with a hosted online version. Requires: Browser; PHP-compatible Web server online or local, PHP, MySQL (if self-hosting) |
| Free 2009-02-11v1.03 |
|
Web based GTD client written in PHP. Requires: PHP-compatible Web server (online or single computer), PHP 4.3.2 or later, MySQL 4.1 or later |
| Free 2008-10-16v0.8.0.2 or 0.9 beta |
|
GTD-based personal project manager with easy delegation support. Requires: Firefox 1.5+, IE 6+, Safari 3+ |
| $50 - $250 Free ad-supported and feature-limited version 2008-09-04v1.3.0 |
|
Hierarchical task list manager for Windows, Mac, and iPhone. Syncs with: Outlook, iPhone version, EasyTask Manager on other computers, iCal (auto sync), RSS (feeds), EasyTask Online for browsers and original iPhone (read only) Requires: .NET framework 2.0 for Windows version; Safari, Mozilla, IE, or original iPhone for online version; iPhone 3G for iPhone version |
| $20 Free feature-limited version 2008-07-11v1.9.3 |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Open Source online organizer. Syncs with: RSS (feed) Requires: PHP-compatible Web server (online or single computer), PHP, MySQL |
| $100 Free ad-supported version 2008-05-25v5.47 |
|
A Getting Things Done todo-list tracking tool. Requires: Google Gears; Firefox 2.0+ or IE 7+ |
| Free 2008-05-08v1.1.22 |
|
Online calendar, to-do list, and collaboration center. Syncs with: Outlook (auto/manual sync plugin), PDAs (via Outlook ActiveSync) |
| $99 Free ad-supported and feature-limited version 2008-03-12 |
|
| Free 2007-12-16v0.2.1 | |
|
| Free 2007-10-15v2.0 | |
| Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches. | |||
|
Single/multi-user, web task management for personal/professional projects. Syncs with: RSS, iCalendar (subscribe, share) Requires: PHP-compatible Web server (online or single computer), PHP 4.1 or later, MySQL |
| $30 - $500 Free 21 day trial 2007-06-19v2.7.1 |
|
Open source to-do list manager with GTD support in PHP and MySQL. Requires: PHP-compatible Web server (online or single computer), PHP, MySQL |
| Free 2007-05-31v1.0 |
|
| Free 2007-01-20v6.16 | |
|
| Free 2005-05-01 |
|
*Services billed for teams or on a recurring basis are calculated per year, per minimum number of allowed users.
Quick Coach Advice by Phone or EmailNot sure which software or smart phone to use? Need time management advice? Ask our expert coaches. Your initial consultation is free. Call or email a Priacta coach now. Call 1-888-PRIACTA (1-888-774-2282; or 1-804-591-0511 outside US/Canada). OR: click here to ask by email. |
21 Other Applications We Are Watching
Although these programs do not meet our basic GTD capability criteria, we're keeping our eye on them since they have been suggested or advertised as GTD apps. See a mistake? Click a discussion icon below to share your thoughts.
| Product Name (Why Not Yet Included in GTD Software Table) | As of Date | |
|---|---|---|
 |
Backpack
Information organizer and simple Intranet with calendar, email integration, and reminders, by 37 Signals. Not Yet GTD Compliant: No context, tag, or label support at te task level, and no way to handle Project: Next Step methodology. |
2009-04-22 |
|
Basecamp
Popular collaboration center with to-dos, milestones, project pages, and email integration. Not Yet GTD Compliant: Cannot categorize or tag tasks, so contexts must be maintained in separate lists or pages. This requires manual copying of tasks and severs tasks from their projects and support documents. |
2009-03-02 |
|
Get Stuff Done
Collaborative task manager for Facebook users. Not Yet GTD Compliant: Does not support any form of contexts, tagging, or categories. |
2009-03-07 |
|
Joes Goals
Tool for tracking progress in establishing habits. Not Yet GTD Compliant: Not really a task management program. No support for contexts or projects. |
2008-03-25 |
|
jotlet
Online, customizable calendar with a small area for listing tasks. Not Yet GTD Compliant: Tasks cannot be categorized in any way, and no Project: Next step support is provided. |
2008-03-25 |
|
Listable
Free Web and iPhone App ideal for personal and shared ToDo lists Not Yet GTD Compliant: No Project: Next step support is provided. |
2010-05-31 |
|
Mojonote
Sharable, easy-to-use online list manager with reminders, list importing, and undo. Not Yet GTD Compliant: Cannot handle Project: Next Step support and a context for the same item since both are supported via a single list header. |
2010-05-13 |
|
MyTodos
Simple, sharable online to do list with RSS feed support. Not Yet GTD Compliant: Cannot specify both a project and context for the same task. ("Projects" support can be used for contexts nad true projects can be entered inline in the task title, but no Notes field is provided for capturing next steps.) |
2010-05-13 |
|
OnStage
Online task list and project tracker. Not Yet GTD Compliant: Lacks task categorization (contexts). |
2010-05-13 |
|
Scrybe
Browser-based calendaring system with offline and list capabiities. Not Yet GTD Compliant: Lists are currently primitive, no way to record subsequent next steps, do not readily allow tasks to be moved from one context to another. |
2008-08-13 |
|
Ta-da List
Simple, sharable online list manager by 37 Signals. Not Yet GTD Compliant: No context, tag, or label support, and no way to handle Project: Next Step methodology. |
2008-03-25 |
|
TaskBin
Web-based collaborative task management system. Not Yet GTD Compliant: Does not support contexts, tags, or folders that can be used to group tasks. |
2008-03-25 |
|
Tasks Jr.
Free, browser-based task management for personal use. Not Yet GTD Compliant: Lacks tagging (context) support that is present in Tasks and Tasks Pro. |
2008-04-11 |
|
TeuxDeux
Free, browser-based simple task manager. Not Yet GTD Compliant: While a great task manager, it lacks many core requirements of GTD applications such as categories/contexts and project/next step support. |
2010-01-12 |
|
Tudu Lists
Simple, sharable online lists. Not Yet GTD Compliant: Does not support tagging or contexts. |
2008-04-21 |
|
tweeto
Free browser based task manager/todo list for planning tasks. Not Yet GTD Compliant: Shows real promise, with emailing, printing, RSS feed capabilities However, it lacks basic "Project: Next step" support because no Notes field exists to capture subsequent next steps. For the moment, this cannot be considered GTD-ready for the purposes of this list. |
2010-05-13 |
| TwitDone
Quick and easy task list application that directly integrates with Twitter. Not Yet GTD Compliant: No next action support |
2010-05-13 | |
|
Vitalist (Free Edition)
Online GTD solution with direct mobile phone support, email integration. Not Yet GTD Compliant: 5 context limit for the free version makes this unsuitable for serious use. |
2010-05-31 |
|
Zenbe Lists
Free, simple list manager for Web and iPhone. Not Yet GTD Compliant: Does not support tagging or contexts. Will let you create a separate list for each context, but then you cannot specify sublists, you can only specify one context per item, and changing contexts is not possible. |
2010-05-31 |
| Lifetick
Web application designed around achieving goals related to personal values. |
2011-03-21 | |
| smartQ
A web-based visual project board that supports work distribution, progress tracking, and team communication. Not Yet GTD Compliant: SmartQ lacks the ability to divide work into different contexts or projects. |
2011-10-12 |
Other Resources and Notes
Research/Discussion Forum
Visit our GTD Software Research/Discussion forum to discuss these titles and the current criteria for inclusion in this list.
Why Does Priacta Maintain This List?
Because Priacta provides expert task and time management training and coaching we stay abreast of the latest software to train, support, and recommend tools for clients in any environment. Our Total, Relaxed Organization (TRO) approach shares and enhances the core philosophies of David Allen's Getting Things Done, so we research tools for all GTD-like contextual productivity (CP) systems.
Additions? Corrections? Tell Us.
This is intended as a complete, detailed, and unbiased resource for anyone interested in GTD* software and GTD-like time management systems. We research and maintain it as a service to the entire time management community. Let us know in the GTD Software Research/Discussion forum or via email if a something is missing, incorrect, or outdated, and we'll verify and update it promptly. Suggestions are appreciated.
(Bookmark and share this page for easy reference.)
*Trademark information: GTD and Getting Things Done are registered trademarks of David Allen and Co. Priacta, TRO, Trog, Total, Relaxed Organization, the 14-hour clock, and the four-color interleaved diamond are trademarks of Priacta, Inc. Other product names are or may be trademarks or registered trademarks of their respective holders. Priacta, Inc. is not affiliated with or endorsed by David Allen and Co. or any other company mentioned above.
Copyright 2007-9 Priacta, Inc. All rights reserved.
Note: This page previously hosted a simpler table
derived from an article deleted by Wikipedia admins 4 Dec 2007.
Although the current table contains similar information, it was created independently
and is not a derivative work. Reproduction of any portion of this page beyond reasonable fair use without prior consent is prohibited.