Current Software Totals
All GTD Compliant (129)
Open Source (29)
Freeware (13)
Free Trial (79)
Commercial (87)
How to Choose GTD Software
Resources
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Custom, GTD-principle-based training for your PDA, task list, email.
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Get relaxed time control in an hour, permanent habits in 3 weeks.
About TRO Training
- “My stress level ... was quite high. TRO has eliminated that stress, and given me a way to achieve my goals at work and at home.”
—Shana Bursi, CAO, Essentia Financial - “I first came across Priacta when I downloaded their Trog Bar.
I soon found it to be a small but mighty tool which significantly simplified my GTD implementation....
I later signed up for the self-directed coaching option....
I've since signed two of my staff up for the Premium Remote Training and they are benefitting
considerably from it.”
—Craig Kennedy - “Great training! ... Wonderful system that is really working for me. I feel more in control of my tasks and confident that I won't let any 'little thing' slip.”
—Emily Martis, Design Engineer - “Things are getting done, I'm not stressing, and I'm enjoying a fab weekend with the family for the first time in months!”
—Shaun Dicker, Manager/Developer, shaundicker.tumblr.com - “I absolutely eat this stuff up! Since I use a Blackberry and Outlook, I was thrilled to see that [you] offer customized training based on those tools.... It’s an amazing approach to gaining organization skills. Thank you! Thank you!”
—Debi Gilmore, Director, Mentors International - “I want to congratulate you and whoever else developed TRO for a superb work; it’s very impressive, extremely practical and all details are very well thought out! Great work!”
—Mar Ruiz, Marketing Mgr & Entrepreneur - “Cuts through a whole mountain of time management consultant blather.”
—Jim Phipps, President, Aquastruct - “Great system! First practical TM [time management] system I've come across that really works, addresses all the nitty-gritty real life situations AND takes you by the hand to have the new behavior stick!”
—Andrew Solomon, COO, SQL Integrator Consulting - “You have been great! I am really glad I purchased the additional time.”
—Jordan Beard - “After [TRO Online Training] I got more done at work in the next several days than I would expect to get done in a few weeks.”
—Mike - “I am loving it! All the little things I knew about organization now make sense.”
—Kathleen Rhodes, Perfectly Connected - “Thank you for helping me re-gain control of my business/personal life....
[In the] 10 days since we started, I am seeing a major increase
in productivity and a major decrease in stress! Gracias!”
—Dan Kern, Citizens Residential Mortgage - “Very detailed follow up....
The structure ensured I followed through and cleared and organized
all the decks rather than just enough to feel some momentary relief.
Excellent experience overall!”
—Craig Kennedy, Executive Coach, Real Coaching - “I have been trying systems for thirty years. This is the first time I found something that has given me this much of a sense of control and has met my needs as an application developer-business owner-consultant-employee.”
—Eric Eckberg, Solo Developer and GTD Enthusiast, solodevelopersuccess.com - “I call TRO 'GTD++', but that's a gross understatement. It extends GTD in so many ways... Highly recommended.”
—Ed Wunder, IT Expert - “[TRO Online Training] changed the way I work, and almost three months later, I'm still using the techniques that I learned. The course is based on Getting Things Done.... Well organized and clearly written....”
—Debra Dalgleish, 10 Hours to an Organized Office, Contextures blog. - “I have never felt so in control of my tasks. TRO is the best investment you could make for your business and your personal sanity”
—Donna Rominiecki - “Priacta has combined the best of the GTD concepts WHILE offering specific tools and strategies to implement those concepts.”
—krhodes48 - “Thank you for the training course. I’ve been using a half-hearted implementation of GTD for over a year.... [After] the training course for TRO ... I have much more faith in my system. Thanks for helping me get organised!”
—Kate Hudson, Freelance Web Designer/Developer, Owner, www.goalorganiser.com - “It feels wonderful to enter my office and see a desk that is organized and free of clutter,
and to have a system that tells me what I should be working on next so I don't have to think about
it. My stress levels have vastly improved over a couple of weeks ago!”
—Christer Hokanson, Health Eternal
Articles
Articles, Research, Tips
Our collection of original articles and research on time management, plus helpful video, links, tips, and tricks.
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Interactive GTD Software Comparison Table
This software has been verified to support Getting Things Done as of 30 Aug 2010. Click any column header to sort.
| Product Info | Features | Cost* | |
|---|---|---|---|
| Need help choosing? Watch How to Choose GTD Software. Based on advice from Priacta coaches. | |||
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Well-integrated task lists for browser and handhelds with email handling. Syncs with: Gmail (Firefox plugin); Google Calendar, Twitter (direct integration); Atom/RSS, IM (feed) Requires: Google Gears, IE 6.0+ or FireFox 1.5+ for browser version; Win Mobile 5/6, iPhone/iTouch for handheld |
| $25 Free feature-limited version 2010-08-26 |
|
Collaborative, to-do list with advanced features for Web and iPhone. Syncs with: SMS, RSS (export); Gmail (gadget); Jott, Twitter (direct integration); Netvibes, Firefox, iGoogle, Apple Dashboard, Pageflakes, TSheets, Windows Vista (plugin); iCalendar (subscription); iCal, Outlook, (3rd party auto sync, import/export); Palm OS, XML, Excel, CSV, Text (import/export); Palm (import), TaskJot (Blackberry auto sync) Requires: All major web browsers; iPhone 3G or iPod Touch for iPhone version; ToodleDroid and Todo Droid for Android; mobile web version available. |
| $15 - $30 Free feature-limited version 2010-08-25v5.14 (Web) |
|
Goal-oriented online task and project management. Syncs with: Android (app), iCal, Google Calendar (subscribe), Twitter (import), XML (manual export), Evernote |
| $39 - $70 Free feature-limited version 2010-08-22 |
|
To-Do list with hierarchical tasks and an integrated calendar. Syncs with: Outlook (manual import/export) Requires: .NET Framework 1.1 |
| $80 - $100 Free 30 day trial 2010-08-20v2.0.4 |
|
A personal task outliner and to-do list manager. Syncs with: Outlook (manual sync); MLO PocketPC (ActiveSync); XML, MindManager, text file (import/export); Excel (export) Requires: WinMobile 5/6 for smart phone version |
| $46 - $60 Free 45 day trial 2010-08-20v3.5.5 |
|
Lets you keep all your information in electronic form. Syncs with: Windows Mobile 2003/2003SE, PocketPC, Palm, Outlook, Google Calendar, other computers running EPP (manual import/export/sync) |
| $40 - $50 Free feature-limited version or Free 30 day trial 2010-08-17v3.71 |
|
GMail Firefox addon that manages emails as tasks. Syncs with: Gmail (direct integration); other computers (settings sync, Pro only) Requires: Firefox 2.0 or later, GMail account (free), Chrome |
| Undisclosed Free feature-limited version 2010-08-13v3.1.1 |
|
| Currently by Invitation Request Only 2010-08-11v836 | |
|
| ||
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| $49 - $99 Free 30 day, feature-limited version 2010-08-08v3.1.0.0 | |
| Need help choosing? Watch How to Choose GTD Software. Based on advice from Priacta coaches. | |||
|
Outlook plugin helps organize and manage tasks, automatically suggests folders for emails. Syncs with: Outlook Requires: Outlook 2003 or greater required |
| $90 Free 30 day trial 2010-08-04v5.1.1 |
|
Hierarchical task manager that supports reminders, attachments, and multiple databases. Syncs with: Swift To-Do List Online |
| $45 - $90 Free feature-limited version 2010-08-02v7.062 |
|
A GTD software tool beyond simple to-do lists, but only one context. Syncs with: iCal, Apple Mail (direct integration) |
| $35 Free 14 day trial 2010-07-28v1.4.4 |
|
Web based task and project management tool. Syncs with: Twitter, Jott (import); Apple Dashboard, iGoogle, IE, Gmail, Netvibes (plugins); iCal, Google Calendar (subscribe), RSS (feeds), Evernote Requires: Online access or 3G for iPhone version |
| $42 - $408 Free feature-limited version 2010-07-28v2.0 (iPhone);1.1 (iPad) |
|
CRM with shared calendars, projects, tasks, and contacts. Syncs with: Apple Sync (auto sync); CSV, Tab Delimited (manual import/export), ACT!, Now Up-to-Date, Now Contact (manual import); XML (manual export), Filemaker, MoneyWorks, LightSpeed POS (push/pull) Requires: iPhone (for mobile access), OS X 10.4.9+ or 10.5.1+, 1 Ghz G4 or higher, 1 GB RAM, 200 MB hard drive space, 1086 x 764 or higher resolution. |
| $189 Free 30 day trial 2010-07-27v3.11 |
|
A collaboration tool that offers discussion threads, forums, wikis, blogs, and web meetings. |
| $300 - $2028 Free 30 day trial 2010-07-21 |
|
Simple but powerful online GTD task management integrates well with email. Syncs with: 'Get It Done' (iPhone task manager); 'Get It Done' (Android task manager) |
| $39 Free 15 day trial 2010-07-21v1.0 (iPhone); 1.0 (Android) |
|
An Emacs mode for notes and project planning. Syncs with: iCalendar, LaTeX (export) Requires: Emacs |
| Free 2010-07-19v7.01 |
|
Web 2.0 GTD based system designed for long-term goal completion. Start a life goal as a project, with smaller tasks below it. Syncs with: import/export with iCal or CSV |
| $48 - $119 2010-07-14 |
|
Multi-platform, skinable desktop calendar and task list. Syncs with: iCalendar (import/export); Pro only: Google Calendar (auto sync); iCalendar (subscribe), Outlook (direct integration), Exchange Server (via Outlook), Remember the Milk (subscribe) |
| $13 Free feature-limited version 2010-07-07v2.7 |
| Need help choosing? Watch How to Choose GTD Software. Based on advice from Priacta coaches. | |||
|
All-in-one personal information manager (PIM) with included network solution. Syncs with: iPhone, Windows Mobile, Palm, Outlook, PIM data server(auto), Google Calendar and Contacts |
| $40 - $60 30 use limit. 2010-07-07v11.02 |
|
Uses a simple workflow that allows the user to organize tasks by their contexts and separate them by projects. Syncs with: Google Calendar and other Calender Services |
| Free 2010-06-27v1.6.3 |
|
| Free 2010-06-10v2.1 | |
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A flexible Android to-do list that integrates with your phone's calendar, maps and contacts. Requires: Android 1.5 or higher |
| $12 Free 30 day trial then Free feature-limited version 2010-06-08v1.4.7 |
|
Web-based project management with timeline and email integration. Syncs with: CSV (manual export); iCalendar, Google Calendar (auto sync); RSS (feed); Basecamp (import); Email (manual notifications) Requires: Flash 8 plugin (optional) |
| $168 - $2100 Free 14 day trial 2010-06-05 |
|
Multi-platform information manager with tagging and search. Syncs with: Online or other desktop Evernote installs for same user (manual sync); Handheld to online or desktop (export sync); Formatted HTML (export); XML (import/export) Requires: Mac OS X 10.5, or Windows XP or Vista, or WinMobile 5/6, or iPhone 3G (native), or iPhone or iTouch (Web) |
| $45 Free feature-limited version 2010-05-27v3.5.4.2343 (win) |
|
Mind-mapping software that allows you to create detailed files for documentation planning, visualization, and business scheme design. |
| $19 - $99 Free feature-limited version 2010-05-23v2.1 |
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Special GTD homepage for Outlook. Syncs with: Outlook (direct integration); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: Outlook 2002 or later (get it free w/hosted Exchange) |
| Free 2010-05-20v5.1 |
 |
Simple, efficient web task manager with multi-user support. Requires: PHP-compatible Web server (online or single computer), PHP 4.3.1+, MySQL 3.23+ or SQLite (PHP4+ext. or PHP5) |
| Free 2010-05-20v0.2 |
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A Google document management system with collaboration project support. Requires: Google Apps |
| $120 - $180 Free feature-limited version 2010-05-19 |
| Need help choosing? Watch How to Choose GTD Software. Based on advice from Priacta coaches. | |||
|
Standalone iPhone app that also syncs well with other programs. Syncs with: iCal, Toodledo, Remember The Milk, Outlook Requires: iPhone OS 3.0 or newer, Windows Sync Program requires Bonjour and .NET Framework 3.5 SP1 |
| $10 2010-05-14v3.4.3 |
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Simple, free GTD application with a few added features. Requires: Web server (small one included for offline use), Ruby on Rails, major Web browser |
| Free 2010-05-13v1.0.149 |
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GTD-able enterprise project management based on email. Syncs with: iCalendar (auto sync tasks for Outlook, iCal, Google Calendar, Mozilla Sunbird); Excel (manual import/export); Microsoft Project (direct integration, Enterprise version only) |
| $96 - $344 Free 30 day trial; price depends on features 2010-05-12 |
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Online task manager for teams and individuals. Syncs with: SMS Text Messaging (send) Requires: IE 7, Firefox 2, Safari 3, or Opera |
| Free 2010-05-09 |
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Outline-based task manager for Palm Pre with built-in Basecamp collaboration. Syncs with: Basecamp |
| $20 Free feature-limited version 2010-05-08v1.4.4 |
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An Outlook add-in designed to shift focus from messages to tasks and projects. Syncs with: Active Sync Requires: Outlook 2007 and Up |
| $50 Free 45 day trial 2010-05-07v3.1.1000 |
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Complete GTD tool for Lotus Notes endorsed by David Allen. Syncs with: Lotus Notes add-on (syncs with BlackBerry, iPhone, Android, Palm & other smartphones) Requires: Lotus Notes 6, 7, 8, or 8.5x |
| $108 - $420 Free 21 day trial 2010-05-01v2.0.1.5 |
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| $10 Free 15 day trial 2010-04-30 | |
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Online GTD solution with direct mobile phone support, email integration. Syncs with: iGoogle, Netvibes (widgets); Twitter (import); iCal, RSS (export) |
| $49 - $99 Free 14 day trial 2010-04-28 |
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Applescript tutorial/integration of all files and programs into GTD workflow. Syncs with: email (export); iCal (direct integration); OmniFocus (import) |
| $20 Free trial 2010-04-26v1.4.5 |
| Need help choosing? Watch How to Choose GTD Software. Based on advice from Priacta coaches. | |||
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| Free 2010-04-17 | |
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Multi-user GTD task manager software with projects and feeds. Syncs with: IM (import), RSS (export), other users (auto sync), iPhone/mobile (web view) Requires: Web server, Ruby on Rails |
| Free 2010-04-13v1.7.1 |
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| $3 Free feature-limited version 2010-04-05 | |
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Mac GTD software delivering flexibility through a simple interface. Syncs with: iGTD (full import/migration), iCal, Apple Mail, iPhone/Mac version Requires: OS X 10 10.4.11 or later |
| $50 Free 30 day trial 2010-04-02v1.5.1 |
|
Flexible note-taking application allows smart to-do lists, no dates. Syncs with: BasKet archives, text files (import/export); KNotes, KJots, KnowIt, TuxCards, Sticky Notes, Tomboy (import), HTML (export) Requires: KDE 4.x |
| Free 2010-03-23v1.80 |
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Simple notepad-like tool for tasks and projects with categories. Syncs with: Any UTF8 text file (import) |
| $30 Free 30 day trial 2010-03-19v2.2.2 |
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Multi-purpose personal planning tool for managing projects. Syncs with: rtfd files, proprietary archives |
| $20 Free 30 day trial 2010-03-11v1.5.2 |
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GTD-friendly sidebar auto-prioritizes tasks, direct Outlook integration. Syncs with: Outlook (direct integration); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: Outlook 2003 or later (get Outlook free w/hosted Exchange) |
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| Free 2010-03-04v0.6 | |
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| $180 Free 30 day trial 2010-03-03 | |
| Need help choosing? Watch How to Choose GTD Software. Based on advice from Priacta coaches. | |||
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| Free 2010-02-16 | |
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| $13 Free feature limited trial 2010-02-02v4.1 | |
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Collaborative todo lists with email integration. Syncs with: Google Calendar, iGoogle, AIM, Jabber, Twitter, Jott, IMAP, Quicksilver (direct integration); iCalendar, Atom, plain text (feeds) |
| $30 Free feature-limited version, free 3rd party iPhone App 2010-01-29v60159 3 |
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Symbian and Windows Mobile simple PIM. Syncs with: Outlook (via ActiveSync or standard sync software); Exchange Server (via Exchange ActiveSync) Requires: Symbian or Windows Mobile 5/6 smart phone |
| $18 - $20 Free 12 day trial 2010-01-25v1.5 |
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Free online task and project management app with email integration (task adding), task sharing, API. |
| Free 2010-01-24 |
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Idea and notes management database that syncs to all REXwireless BlackBerry products. Syncs with: todoMatrix, ideaMatrixtodoMatrix, ideaMatrix Requires: Blackberry REXwireless apps |
| $24 free for REXwireless application owners (first year) 2010-01-19 |
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Hierarchical task manager with native XML custom reporting. Syncs with: Outlook (import), PocketPC (export), XML (direct/import/export), GanttProject (export), MS Project 2002 (import), FreeMind |
| Free 2010-01-17v6.1 |
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| $5 - $50 Free feature-limited version 2010-01-03 | |
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A smart organizer that manages tasks, projects, and life areas. Syncs with: Palm, desktop versions, other computers running Life Balance (manual sync) |
| $40 - $80 Free 30 day trial 2010-01-01v5.2.1 (Windows) |
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Personal daily manager for Windows handhelds and Blackberry. Syncs with: WM: Outlook (via ActiveSync); Exchange Server (via Exchange ActiveSync); Franklin Covey PPO 5.0 (via PPO sync conduit). BB: BB PIM (auto or manual). iPhone: GCal, Toodledo. Requires: Windows Mobile 5 or 6; BlackBerry OS 4.2+ including Bold, Storm, Tour; iPhone OS 3.0+) |
| $13 - $30 Free 15 day trial or Free feature-limited version 2009-12-01v9.10 (Windows) |
| Need help choosing? Watch How to Choose GTD Software. Based on advice from Priacta coaches. | |||
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Simple GTD to-do list with projects, templates, and hotkeys. Syncs with: XML (file format); HTML, Text (manual mxport) |
| $20 Free feature-limited version 2009-11-18v1.4.0 |
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A cross platform java application for managing tasks. Syncs with: Remember The Milk (manual import), XML (manual import/export), TimeGT backup server (auto sync) Requires: Java Runtime Environment 6 |
| $75 Free feature-limited version 2009-11-18v1.0.4 |
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| $150 - $250 Free feature-limited version 2009-11-17v5.5.2.3 | |
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| $240 Free feature-limited version 2009-11-06 | |
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Business organizer for projects, tasks, and events. Syncs with: Outlook Contacts (manual import) |
| $50 Free 30 day trial 2009-10-27v6.6.4 |
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Full-featured task manager for Mac and iPhone. Syncs with: iCal (auto sync); multiple OmniFocus Mac or iPhone DBs (manual, MobileMe, Bonjour, iDisk, WebDAV); TaskPaper, TXT, HTML CSV (manual export) Requires: Mac OS X 10.4.8 or later, or iPhone 3G |
| $20 - $80 Free 14 day trial 2009-10-23v1.7.5 (Mac) |
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Folder-based task manager with reminders by SMS or email. Syncs with: Outlook (manual sync, import, export); RTF, proprietary format (import/export); SMS (export) |
| $35 Free 15 day trial 2009-10-23v2.7 |
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Flexible, full-featured todo/task manager for Blackberry. Syncs with: Proprietary REXdesktop, REXdesktop Web Access ($24/yr), Microsoft Outlook, Lotus Notes, Groupwise, and PocketMac Requires: Blackberry OS 4.2 or higher, including Bold, Storm, 8900 Curve |
| $60 Free 14 day trial 2009-10-20v2009.10.20.47 |
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Project management and time tracking software for individuals and small teams. Syncs with: Outlook, WinMobile, other PCs running FusionDesk (manual sync); XML (import/export) |
| $90 Free 30 day trial 2009-10-17v1.3.0 |
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Personal information manager with categorization that can support GTD. Syncs with: Outlook (manual sync); mbox, TreePad, text, folder, favorites (import); XML, RTF, CSV (import/export); files, HTML (manual export) |
| $49 - $99 Free feature-limited trial, 20 uses or 45 days 2009-10-13v4.1 |
| Need help choosing? Watch How to Choose GTD Software. Based on advice from Priacta coaches. | |||
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Free Excel add-in for planning and reporting tasks and projects. Syncs with: Outlook (import), Excel (direct integration) Requires: Requies Microsoft Excel 2002 or later |
| Free 2009-10-07v1.5.5 |
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Single-screen task manager with subtasks and contacts. Syncs with: USB drive Requires: .NET Framework 2.0 |
| Free 2009-10-03v2.5.2.1 |
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Palm OS outliner application with Windows desktop sync. Syncs with: Bonsai handheld version Requires: Palm OS, including PRE w/Classic Emulator |
| $16 - $38 Free feature-limited version 2009-09-23v5.0.3 |
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| $29 Free feature-limited version 2009-09-07v2.0.6 | |
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Smart, integrated calendar, contacts, tasks. Syncs with: Outlook (via ActiveSync); Exchange Server (via ActiveSync Exchange) Requires: Windows Mobile 5 or 6 smart phone |
| $30 Free 15 day trial 2009-09-01v2.5 |
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Add-in for Outlook endorsed by David Allen. Syncs with: Outlook (plugin); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: English Outlook 2002 or later (get Outlook free w/hosted Exchange) |
| $75 Free 30 day trial 2009-07-10v3.0.40 |
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PIM for collecting, processing, and prioritizing within contexts and timeframes. Syncs with: Outlook (manual sync); Word DOC, HTML, RTF, PDF, Power Point, Excel, Web Archive MHT (manual import) |
| $99 45 day trial 2009-07-01v5.3.05 |
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A personal information manager for Windows. Syncs with: HTML, .CSV, and priorietary format (export, pro version only) Requires: Internet Explorer 6 or higher |
| $50 - $90 Free 28 day trial 2009-06-18v4.31 |
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| $30 Free 60 day trial 2009-06-16v1.1.1.55 | |
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A personal, browser-based GTD system built on TiddlyWiki. Requires: TiddlyWiki and MPTW, major Web browser; iPhone access is read-only |
| Free 2009-06-02v3.1.6 |
| Need help choosing? Watch How to Choose GTD Software. Based on advice from Priacta coaches. | |||
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An email-smart collaboration platform for tasks, projects, and documents. Syncs with: Microsoft Outlook |
| $108 Free 30 day trial 2009-05-27v1.4.2 |
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Tool for managing your projects. Syncs with: Outlook (manual import) Requires: Internet Explorer 5, 6, or 7 |
| $50 - $100 Free 45 day trial 2009-04-24v1.18 |
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Java software for tasks and projects using GTD approach. Syncs with: Outlook (auto import), iCal (auto export), XML (export), Text (import) Requires: Java |
| $40 Free feature-limited version 2009-04-20v2.2.1 |
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Email client and PIM from Microsoft (get it free). Syncs with: Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync) |
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| $24 Free feature-limited version 2009-03-06v1.0.4 | |
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Advanced PIM for Pocket PC with custom filters and entry bar. Syncs with: Outlook/Pocket PC data (direct integration), Outlook (auto via ActiveSync) Requires: Touchscreen and stylus (Pocket PC) |
| $30 Free 14 day trial 2009-03-06v8.70 |
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| Free 2009-02-27 | |
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Graphical task mapping tool that can support GTD. Syncs with: Outlook (direct integration); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: Online standalone or supplement for Win/Mac versions |
| $99 - $349 Free 21 day trial 2009-02-24v8.1 (Win); 7 (Mac), Web |
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| Undisclosed Donation requested, charityware 2009-02-19v2009.02.19 | |
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Tool for managing tasks and projects with graphical diagrams. Syncs with: Outlook (task export/import); Microsoft Office (export); iCal, PDF, HTML, text, images (export); OPML (import/export); MindManager (import) |
| $199 Free 30 day trial 2009-02-13v6.2 |
| Need help choosing? Watch How to Choose GTD Software. Based on advice from Priacta coaches. | |||
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Open source, PHP-based GTD with a hosted online version. Requires: Browser; PHP-compatible Web server online or local, PHP, MySQL (if self-hosting) |
| Free 2009-02-11v1.03 |
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| $30 Free 15 day trial 2009-01-31v1.1.5.0 | |
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General purpose information management tool. Syncs with: Outlook, PocketPC (manual sync) |
| $25 - $169 Free 60 day trial 2008-11-12v3.2 |
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Tool for implementing GTD with your BlackBerry. Syncs with: BlackBerry Tasks (direct integration); Outlook, Lotus Notes, ACT!, Groupwise (via standard sync software); Entourage, iCal, Now Up-To-Date, Meeting Maker (via PocketMac for Blackberry) Requires: Blackberry OS 4.1 or higher, Blackberry Desktop |
| $40 - $100 2008-11-08v3.0 |
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Multi-platform, open source software supporting a unique, GTD-like system. Syncs with: iCal 2, Cosmo Chandler Server |
| Free 2008-10-25v1.0.3 |
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Web based GTD client written in PHP. Requires: PHP-compatible Web server (online or single computer), PHP 4.3.2 or later, MySQL 4.1 or later |
| Free 2008-10-16v0.8.0.2 or 0.9 beta |
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| Free 2008-10-11 | |
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Open source task management for Windows, Mac, and Linux. Syncs with: XML (manual export) Requires: Java 1.6 or later |
| Free 2008-09-25v0.9.7.36 |
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GTD-based personal project manager with easy delegation support. Requires: Firefox 1.5+, IE 6+, Safari 3+ |
| $50 - $250 Free ad-supported and feature-limited version 2008-09-04v1.3.0 |
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Hierarchical task list manager for Windows, Mac, and iPhone. Syncs with: Outlook, iPhone version, EasyTask Manager on other computers, iCal (auto sync), RSS (feeds), EasyTask Online for browsers and original iPhone (read only) Requires: .NET framework 2.0 for Windows version; Safari, Mozilla, IE, or original iPhone for online version; iPhone 3G for iPhone version |
| $20 Free feature-limited version 2008-07-11v1.9.3 |
| Need help choosing? Watch How to Choose GTD Software. Based on advice from Priacta coaches. | |||
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Open Source GTD software. Syncs with: .Mac (manual sync), Toodledo (export) Requires: Mac OS X 10.5 (Leopard) |
| Free 2008-06-25v2.0d18 |
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| $29 Free 14 day trial 2008-05-30v1.2.3 | |
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Open Source online organizer. Syncs with: RSS (feed) Requires: PHP-compatible Web server (online or single computer), PHP, MySQL |
| $100 Free ad-supported version 2008-05-25v5.47 |
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A Getting Things Done todo-list tracking tool. Requires: Google Gears; Firefox 2.0+ or IE 7+ |
| Free 2008-05-08v1.1.22 |
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| Free 2008-03-30v20080330 | |
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Task manager for the Palm Pre designed for GTD users. Comes bundled with sync program for outlook. Syncs with: Outlook Requires: Palm Pre |
| $40 2008-03-25v4.3.1 |
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Online calendar, to-do list, and collaboration center. Syncs with: Outlook (auto/manual sync plugin), PDAs (via Outlook ActiveSync) |
| $99 Free ad-supported and feature-limited version 2008-03-12 |
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Straightforward Mac GTD application with .Mac support. Syncs with: .Mac (sync), XML (export) Requires: MacOS X 10.4.9 or later |
| $29 Free time limited trial 2008-02-15v1.3.2 |
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| Free 2008-02-11v2.2 | |
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System for visualizing and tracking actions individually or across teams. Syncs with: Outlook (direct integration via MindManager); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync) Requires: Mindjet MindManager |
| $145 - $285 Free 21 day trial 2008-01-01v2.8.2 |
| Need help choosing? Watch How to Choose GTD Software. Based on advice from Priacta coaches. | |||
|
| Free 2007-12-16v0.2.1 | |
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| Free 2007-11-23v1.90 | |
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| Free 2007-10-25v0.9.3 | |
|
Time and task management for personal/business projects, tasks. Syncs with: CSV (import/export); FTP, XML, Excel, HTML, Text (export) |
| $65 - $200 Free 30 day trial 2007-10-22v2.9.1 |
|
| Free 2007-10-15v2.0 | |
|
Manage to-dos, goals, and notes, and sync them with your team. Syncs with: Outlook 2000/XP/03 (manual task/contacts import/export; direct integration email/calendar); Outlook Express, Thunderbird, Eudora ( Requires: .NET Framework 1.1 |
| $30 Free ad-supported version 2007-08-26v1.2.3 |
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| $89 Free 30 day trial 2007-06-27v1.2.118 | |
|
Single/multi-user, web task management for personal/professional projects. Syncs with: RSS, iCalendar (subscribe, share) Requires: PHP-compatible Web server (online or single computer), PHP 4.1 or later, MySQL |
| $30 - $500 Free 21 day trial 2007-06-19v2.7.1 |
|
Open source to-do list manager with GTD support in PHP and MySQL. Requires: PHP-compatible Web server (online or single computer), PHP, MySQL |
| Free 2007-05-31v1.0 |
|
| $34 2007-05-28v1.24 | |
| Need help choosing? Watch How to Choose GTD Software. Based on advice from Priacta coaches. | |||
|
| Free 2007-05-28v1.2.0 | |
|
Keeps track of your to-dos using the GTD method. Syncs with: iCal, iSync compatible devices |
| $20 Free 14 day trial 2007-02-11v1.1 |
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| Free 2007-01-20v6.16 | |
|
All-in-one application to organize your projects, tasks, and information. Requires: .NET Framework 2.0 |
| Free 2006-12-12v1.0.0.0 |
|
| Free 2005-09-03v1.0.6 | |
|
| Undisclosed 2005-07-25v4.3.1 | |
|
GTD software extension for Lotus Notes. Syncs with: Lotus Notes (plugin) Requires: Lotus Notes |
| Free 2005-06-18v1.0.1.6 |
|
| Free 2005-05-01 | |
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| Free 2004-04-18v5.63 |
|
*Services billed for teams or on a recurring basis are calculated per year, per minimum number of allowed users.
Quick Coach Advice by Phone or EmailNot sure which software or smart phone to use? Need time management advice? Ask our expert coaches. Your initial consultation is free. Call or email a Priacta coach now. Call 1-888-PRIACTA (1-888-774-2282; or 1-804-591-0511 outside US/Canada). OR: click here to ask by email. |
27 Other Applications We Are Watching
Although these programs do not meet our basic GTD capability criteria, we're keeping our eye on them since they have been suggested or advertised as GTD apps. See a mistake? Click a discussion icon below to share your thoughts.
| Product Name (Why Not Yet Included in GTD Software Table) | As of Date | |
|---|---|---|
 |
Backpack
Information organizer and simple Intranet with calendar, email integration, and reminders, by 37 Signals. Not Yet GTD Compliant: No context, tag, or label support at te task level, and no way to handle Project: Next Step methodology. |
2009-04-22 |
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Basecamp
Popular collaboration center with to-dos, milestones, project pages, and email integration. Not Yet GTD Compliant: Cannot categorize or tag tasks, so contexts must be maintained in separate lists or pages. This requires manual copying of tasks and severs tasks from their projects and support documents. |
2009-03-02 |
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Get Stuff Done
Collaborative task manager for Facebook users. Not Yet GTD Compliant: Does not support any form of contexts, tagging, or categories. |
2009-03-07 |
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Highrise
Online CRM and task manager with email integration by 37 Signals. Not Yet GTD Compliant: Cannot display task groups by context or tag. |
2008-03-24 |
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Joes Goals
Tool for tracking progress in establishing habits. Not Yet GTD Compliant: Not really a task management program. No support for contexts or projects. |
2008-03-25 |
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jotlet
Online, customizable calendar with a small area for listing tasks. Not Yet GTD Compliant: Tasks cannot be categorized in any way, and no Project: Next step support is provided. |
2008-03-25 |
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Listable
Free Web and iPhone App ideal for personal and shared ToDo lists Not Yet GTD Compliant: No Project: Next step support is provided. |
2010-05-31 |
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Memoranda
Open source, cross-platform diary manager and personal project scheduler. Not Yet GTD Compliant: No support for any form of contexts or categorization. |
2008-03-25 |
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Mojonote
Sharable, easy-to-use online list manager with reminders, list importing, and undo. Not Yet GTD Compliant: Cannot handle Project: Next Step support and a context for the same item since both are supported via a single list header. |
2010-05-13 |
|
MyLife Organized (Light Edition, freeware)
Simple, personal time and task management app and outliner. Not Yet GTD Compliant: Does not support any type of task categorization. |
2008-03-25 |
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MyTodos
Simple, sharable online to do list with RSS feed support. Not Yet GTD Compliant: Cannot specify both a project and context for the same task. ("Projects" support can be used for contexts nad true projects can be entered inline in the task title, but no Notes field is provided for capturing next steps.) |
2010-05-13 |
|
OnStage
Online task list and project tracker. Not Yet GTD Compliant: Lacks task categorization (contexts). |
2010-05-13 |
|
OrchestrateHQ
Ultra simple online task list tool. Not Yet GTD Compliant: Lacks Project: Next Step support or context support of any kind. |
2008-06-30 |
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pyGTD
Technical software for implementing GTD via text files. Not Yet GTD Compliant: No longer available or supported on the Web. |
2008-02-06 |
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Scrybe
Browser-based calendaring system with offline and list capabiities. Not Yet GTD Compliant: Lists are currently primitive, no way to record subsequent next steps, do not readily allow tasks to be moved from one context to another. |
2008-08-13 |
|
Ta-da List
Simple, sharable online list manager by 37 Signals. Not Yet GTD Compliant: No context, tag, or label support, and no way to handle Project: Next Step methodology. |
2008-03-25 |
|
TaskBin
Web-based collaborative task management system. Not Yet GTD Compliant: Does not support contexts, tags, or folders that can be used to group tasks. |
2008-03-25 |
|
Tasks Jr.
Free, browser-based task management for personal use. Not Yet GTD Compliant: Lacks tagging (context) support that is present in Tasks and Tasks Pro. |
2008-04-11 |
|
TaskTimer
Task/project management software with collaboration, syncing, and an Internet gateway. Not Yet GTD Compliant: Does not appear to support grouping of tasks by context. |
2009-04-22 |
|
TeuxDeux
Free, browser-based simple task manager. Not Yet GTD Compliant: While a great task manager, it lacks many core requirements of GTD applications such as categories/contexts and project/next step support. |
2010-01-12 |
|
Tudu Lists
Simple, sharable online lists. Not Yet GTD Compliant: Does not support tagging or contexts. |
2008-04-21 |
|
tweeto
Free browser based task manager/todo list for planning tasks. Not Yet GTD Compliant: Shows real promise, with emailing, printing, RSS feed capabilities However, it lacks basic "Project: Next step" support because no Notes field exists to capture subsequent next steps. For the moment, this cannot be considered GTD-ready for the purposes of this list. |
2010-05-13 |
| TwitDone
Quick and easy task list application that directly integrates with Twitter. Not Yet GTD Compliant: No next action support |
2010-05-13 | |
|
Vitalist (Free Edition)
Online GTD solution with direct mobile phone support, email integration. Not Yet GTD Compliant: 5 context limit for the free version makes this unsuitable for serious use. |
2010-05-31 |
|
Vortex
Not Yet GTD Compliant: No longer for sale. Supported for existing users only. |
2008-03-25 |
|
XMIND
Graphical mind mapping and brainstorming application. Not Yet GTD Compliant: A promising open source app, but lacks a clear explanation of how it can support GTD-like systems. Search of web site turns up nothing pertinent. Nothing obvious on Google. However, it does support markers, labels, and filtering, so it might be possible to use it for GTD. Customer feedback on this would be appreciated. Click the discussion bubble to provide feedback. |
2009-01-09 |
|
Zenbe Lists
Free, simple list manager for Web and iPhone. Not Yet GTD Compliant: Does not support tagging or contexts. Will let you create a separate list for each context, but then you cannot specify sublists, you can only specify one context per item, and changing contexts is not possible. |
2010-05-31 |
Other Resources and Notes
Research/Discussion Forum
Visit our GTD Software Research/Discussion forum to discuss these titles and the current criteria for inclusion in this list.
Why Does Priacta Maintain This List?
Because Priacta provides expert task and time management training and coaching we stay abreast of the latest software to train, support, and recommend tools for clients in any environment. Our Total, Relaxed Organization (TRO) approach shares and enhances the core philosophies of David Allen's Getting Things Done, so we research tools for all GTD-like contextual productivity (CP) systems.
Additions? Corrections? Tell Us.
This is intended as a complete, detailed, and unbiased resource for anyone interested in GTD* software and GTD-like time management systems. We research and maintain it as a service to the entire time management community. Let us know in the GTD Software Research/Discussion forum or via email if a something is missing, incorrect, or outdated, and we'll verify and update it promptly. Suggestions are appreciated.
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*Trademark information: GTD and Getting Things Done are registered trademarks of David Allen and Co. Priacta, TRO, Trog, Total, Relaxed Organization, the 14-hour clock, and the four-color interleaved diamond are trademarks of Priacta, Inc. Other product names are or may be trademarks or registered trademarks of their respective holders. Priacta, Inc. is not affiliated with or endorsed by David Allen and Co. or any other company mentioned above.
Copyright 2007-9 Priacta, Inc. All rights reserved.
Note: This page previously hosted a simpler table
derived from an article deleted by Wikipedia admins 4 Dec 2007.
Although the current table contains similar information, it was created independently
and is not a derivative work. Reproduction of any portion of this page beyond reasonable fair use without prior consent is prohibited.