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Too Many Tasks?

Total, Relaxed Organization (TRO) will put you in control fast. Watch our video to learn how.

 

Resources

Custom Online Training

Step-by-step, customized for your tools. Relax, clear your desk, do more.

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Struggling with GTD?

Total, Relaxed Organization (TRO) training will put you in control fast.

Custom Online Training

Custom, GTD-principle-based training for your PDA, task list, email.

How To Get Relaxed Control

Get relaxed time control in an hour, permanent habits in 3 weeks.

 

About TRO Training

    • “I have never felt so in control of my tasks. TRO is the best investment you could make for your business and your personal sanity”
      Donna Rominiecki
    • “You have been great! I am really glad I purchased the additional time.”
      Jordan Beard
    • “Things are getting done, I'm not stressing, and I'm enjoying a fab weekend with the family for the first time in months!”
      Shaun Dicker, Manager/Developer, shaundicker.tumblr.com
    • “Yesterday I purchased your Online Training option. I am delighted with the product and have found it, and the TROG Bar, really excellent.”
      David Border, ADAS UK
    • “Thank you again for all your great coaching.... I have about 550 tasks [and] I am in control of them.... This is the first time in my career that my office has been so focused and clean. I could actually work in a much smaller office now! Don't tell my boss. What you do makes a huge difference in the lives of those you help.”
      Jordan McCollum, VP, Major Multinational Corporation
    • “It feels wonderful to enter my office and see a desk that is organized and free of clutter, and to have a system that tells me what I should be working on next so I don't have to think about it. My stress levels have vastly improved over a couple of weeks ago!”
      Christer Hokanson, Health Eternal
    • “So far I am LOVING Trog Bar and the TRO system! Passed the information on to two of my coworkers, and they are going to do it as well...I have seen a vast improvement in my stress level and productivity. Thanks for a great system!”
      Sarah Kirchner
    • “I'm 10X more organized and clear headed.... You took me through this shift in my life one step at a time and went beyond what was expected countless times. A true class act.”
      Derek Viveiros, Marketing Coach, Maverick Marketing Systems
    • “TRO has completely changed the way I look at my workload. I feel more in control of my tasks than ever before and the productivity boost has given my business a new outlook. I highly recommend TRO training to anyone looking to bring organization to not just work but life as a whole. Thank you!”
      Tony Liddic, Fire Sprinkler System Designer, MRH Sprinkler Design
    • “I'm billing more time, going home early, and sleeping better than I have in years.”
      Stephen Lewis, Attorney, Spinella Owings & Shaia
    • “... a solid time management system and training that really changed my personal productivity.”
      schottyd on Download.com
    • “To say that I am “enthusiastic” about TRO is an understatement! On Saturday, I had a sense of peace that I haven't had in years.”
      Gwendolyn Giblin
    • “Thank you for helping me re-gain control of my business/personal life.... [In the] 10 days since we started, I am seeing a major increase in productivity and a major decrease in stress! Gracias!”
      Dan Kern
    • “I absolutely eat this stuff up! Since I use a Blackberry and Outlook, I was thrilled to see that [you] offer customized training based on those tools.... It’s an amazing approach to gaining organization skills. Thank you! Thank you!”
      Debi Gilmore, Director, Mentors International
    • “You immediately get productive.... TRO can be described as GTD on steroids combined with a step by step plan for implementing [the] system....”
      Eric Eckberg, Solo Developer and GTD Enthusiast
    • “Thank you for the training course. I’ve been using a half-hearted implementation of GTD for over a year.... [After] the training course for TRO ... I have much more faith in my system. Thanks for helping me get organised!”
      Kate Hudson, Freelance Web Designer/Developer, Owner, www.goalorganiser.com
    • “I call TRO 'GTD++', but that's a gross understatement. It extends GTD in so many ways... Highly recommended.”
      Ed Wunder, IT Expert
    • “My stress level ... was quite high. TRO has eliminated that stress, and given me a way to achieve my goals at work and at home.”
      Shana Bursi, CAO, Essentia Financial
    • “[TRO Online Training] changed the way I work, and almost three months later, I'm still using the techniques that I learned. The course is based on Getting Things Done.... Well organized and clearly written....”
      Debra Dalgleish, 10 Hours to an Organized Office, Contextures blog.
    • “Priacta has combined the best of the GTD concepts WHILE offering specific tools and strategies to implement those concepts.”
      krhodes48
    Coaching & Training All Comments

     

    Articles

    Articles, Research, Tips

    Our collection of original articles and research on time management, plus helpful video, links, tips, and tricks.

     

    Priacta

    Our Mission and Values

    Priacta is expediting the world's work. Find out more about the company behind the mission.

    Interactive GTD Software Comparison Table

    Software verified to support Getting Things Done as of 18 Apr 2014. Click any column header to sort.

    TRO Online Training available icon

    Watch for tools that have TRO training available. TRO is a more advanced GTD-like system and demands more powerful software tools.


    Product Info
    Features
    Cost*
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Nozbe
    Online WebWindowsMacPDALinux

    Web application based on GTD by David Allen.
    Syncs with: Twitter, Apple Dashboard, iGoogle, IE, Gmail, Netvibes (plugins), iCal, Google Calendar (full sync), RSS (feeds), Evernote, Nozbe Apps (Android, iPod, and iPhone)
    Requires: Online access or 3G for iPhone version
    • unlimited contexts
    • projects (inline, field, subtasks)
    • 1 date
    • calendar tasks
    • auto sync
    • email (notifications, autoprocess)
    • api
    $42 - $408

    Free feature-limited version
    2014-04-17
    Thumbnail of EssentialPIM Pro
    WindowsPDA

    Tasks, email, contacts, notes, password manager, and calendar all in one.
    Syncs with: Windows Mobile 2003/2003SE, PocketPC, Palm, Outlook, Google Calendar, other computers running EPP (manual import/export/sync), Toodledo (Folders); EPIM (Android, iPad, and iPhone); EPIM Cloud
    • 2 contexts
    • reminders
    • projects (inline, hierachy)
    • 2 dates
    • calendar tasks
    • import/export
    • email (notifications)
    $40 - $50

    Free feature-limited version or Free 30 day trial
    2014-04-16v5.8
    Thumbnail of DGT GTD & Task List (Alpha)
    PDA

    To-do list with advanced features for Android devices.
    Syncs with: Toodledo (requires DGT GTD Toodledo plugin)
    • unlimited contexts
    • projects (inline, field)
    • 1 date
    • linked appts
    • auto sync
    • email (autoprocess)
    Not shown
    2014-04-04
    Thumbnail of IQTELL
    Online WebPDA

    Simple but powerful online GTD task management with email integration. iPhone, iPad, Android, and Web versions are available.
    Syncs with: IQTELL for Android and iOS
    • unlimited contexts
    • projects (inline)
    • 1 date
    • auto sync
    • email (link, manage)
    Beta version
    2014-04-04
    Thumbnail of EfficientPIM
    Windows

    Tasks, contacts, notes, password manager, diary, events, and calendar all in one.
    • unlimited contexts
    • reminders
    • projects (inline)
    • 2 dates
    • import/export
    $24

    Free 30 day trial
    2014-04-02v3.62
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Get It Done
    Online WebWindowsMacPDALinux

    Simple but powerful online GTD task management integrates well with email. iPhone, iPad, Android, and Web versions are available.
    • auto prioritization
    • unlimited contexts
    • reminders
    • projects (inline, field, hierachy)
    • 1 date
    • auto sync
    • email (notifications, copy, autoprocess)
    $39

    Free 15 day trial; Free Mobile App
    2014-04-01
    Thumbnail of 5pm
    Online WebPDA
    5pm DiscussVideos

    Web-based project management with timeline and email integration.
    Syncs with: CSV (manual export); iCalendar, Google Calendar (auto sync); RSS (feed); Basecamp (import); Email (manual notifications); 5pm for iPhone; 5pm (Google Apps); Excel (Manual Import); Google Drive; Dropbox
    Requires: Flash 8 plugin (optional)
    • unlimited contexts
    • projects (inline, subtasks)
    • 2 dates
    • auto sync
    • email (notifications, link, autoprocess)
    $168 - $2100

    Free 14 day trial
    2014-03-21
    Thumbnail of Priority Matrix
    WindowsMacPDA

    Simple task management tool with collaboration features.
    Syncs with: Evernote, Priority Matrix apps.
    • reminders
    • projects (inline)
    • 2 dates
    • import/export
    Free 30 day trial
    2014-03-20
    Thumbnail of Feng Office
    Online Web

    An email-smart collaboration platform for tasks, projects, and documents.
    Syncs with: Microsoft Outlook
    • auto prioritization
    • reminders
    • projects (inline, field, subtasks)
    • 1 date
    • calendar tasks
    • import/export
    • email (notifications, link, retrieve)
    $108

    Free 30 day trial
    2014-03-18v2.5.1
    Thumbnail of FacileThings
    Online WebPDA

    GTD-specific task application trains you in pure GTD principles as you work.
    Requires: Internet Explorer 7+, Firefox 3+, Google Chrome 4+, Safari 4+, Android, phone browser
    • unlimited contexts
    • projects (inline, field)
    • 1 date
    • calendar tasks
    • auto sync
    • email (notifications, autoprocess)
    $83

    Free 30 day trial
    2014-03-14
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of MyInfo
    Windows

    A personal information manager for Windows.
    Syncs with: HTML, .CSV, and priorietary format (export, pro version only)
    • unlimited contexts
    • reminders
    • projects (inline)
    • 2 dates
    • linked appts
    • export
    $50 - $90

    Free 28 day trial
    2014-03-14v6.30
    Thumbnail of Pocket Informant
    PDA

    Personal daily manager for Android, iPhone, Windows Mobile and Blackberry.
    Syncs with: WM: Outlook (via ActiveSync); Exchange Server (via Exchange ActiveSync); Franklin Covey PPO 5.0 (via PPO sync conduit). BB: BB PIM (auto or manual). iPhone: GCal, Toodledo, Outlook (with $5 WebIS Desktop Sync). Android: Toodledo, Exchange Server.
    Requires: Windows Mobile 5 or 6; BlackBerry OS 4.2+ including Bold, Storm, Tour; iPhone OS 3.0+)
    • unlimited contexts
    • time categorization
    • reminders
    • projects (inline, hierachy)
    • 2 dates
    • linked appts
    • auto sync
    • email (manage)
    $13 - $30

    Free 15 day trial or Free feature-limited version
    2014-03-10
    Thumbnail of DejaOffice
    PDA

    Sync calendars, contacts, tasks, and notes to your mobile device from a variety of desktop or Internet platforms.
    Syncs with: Outlook, Lotus Notes, GoldMine, GroupWise, ACT! by Sage. and Palm Desktop via CompanionLink Software, USB for Android 4.0 (Ice Cream Sandwich)
    • unlimited contexts
    • projects (inline)
    • 1 date
    • auto sync
    DejaOffice for Android, iPad, and iPhone are free. Use of CompanionLink Software costs $39.95
    2014-03-06v3.1.1
    Thumbnail of Toodledo
    Online WebPDA

    Collaborative, to-do list with advanced features for Web and iPhone.
    Syncs with: Toodledo for iPhone/iPad; SMS, RSS (export); Gmail (gadget); Jott, Twitter (direct integration); Netvibes, Firefox, iGoogle, Apple Dashboard, Pageflakes, TSheets, Windows Vista (plugin); iCalendar (subscription); iCal, Outlook, (3rd party auto sync, import/export); Palm OS, XML, Excel, CSV, Text (import/export); Palm (import); TaskJot (Blackberry auto sync); TaskAngel (auto sync)
    Requires: All major web browsers; iPhone 3G or iPod Touch for iPhone version; ToodleDroid and Todo Droid for Android; mobile web version available.
    • auto prioritization
    • unlimited contexts
    • reminders
    • projects (inline, subtasks)
    • 2 dates
    • linked appts
    • auto sync
    • email (notifications, autoprocess, retrieve)
    • api
    $15 - $90

    Free feature-limited version
    2014-03-04
    Thumbnail of Ultimate To-Do List
    PDA

    Flexible task and notes management application for Android smartphones and tablets.
    Syncs with: Toodledo
    • unlimited contexts
    • reminders
    • projects (inline, field)
    • 2 dates
    • auto sync
    • email (manage, autoprocess)
    $5

    Free 14 day trial
    2014-02-26v2.0.3
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of ToDoList
    Windows

    Hierarchical task manager with native XML custom reporting.
    Syncs with: Outlook (import), PocketPC (export), XML (direct/import/export), GanttProject (export), MS Project 2002 (import), FreeMind
    • auto prioritization
    • unlimited contexts
    • reminders
    • projects (inline, hierachy)
    • 2 dates
    • linked appts
    • auto sync
    Free
    2014-02-22v6.8.20
    Thumbnail of TaskMerlin
    Windows

    Hierarchical outliner for projects, tasks and notes.
    Syncs with: Outlook, Google Tasks, and Google Calendar
    Requires: .NET Framework 2.0
    • 3 contexts
    • reminders
    • projects (inline, hierachy)
    • 5 dates
    • calendar tasks
    • email (notifications, copy, manage)
    • api
    $49 - $99

    Free 30 day, feature-limited version
    2014-02-21v5.2.0.2
    Thumbnail of Upvise
    Online WebPDA

    Suite of tools that syncs with iPhone, Android, Java (Mobile), S60, Blackberry, and Web.
    Syncs with: iphone, android, blackberry, java/symbian, windows phone 7, windows mobile 6, desktop add-on, chrome add-on
    • reminders
    • projects (inline, field)
    • 1 date
    • auto sync
    • email (link)
    $49

    Free 30 day trial
    2014-02-21
    Thumbnail of ActiveInbox
    Online Web

    GMail Firefox addon that manages emails as tasks.
    Syncs with: Gmail (direct integration); other computers (settings sync, Pro only)
    Requires: Firefox 2.0 or later, GMail account (free), Chrome
    • unlimited contexts
    • projects (inline, field, hierachy)
    • 1 date
    • auto sync
    • email (manage, autoprocess)
    Not shown

    Free feature-limited version
    2014-02-18v5.0
    Thumbnail of OmniFocus
    MacPDA

    Full-featured task manager for Mac and iPhone.
    Syncs with: iCal (auto sync); multiple OmniFocus Mac or iPhone DBs (manual, MobileMe, Bonjour, iDisk, WebDAV); TaskPaper, TXT, HTML CSV (manual export)
    Requires: Mac OS X 10.4.8 or later, or iPhone 3G
    • reminders
    • projects (field, hierachy)
    • 2 dates
    • auto sync
    • email (autoprocess)
    $20 - $80

    Free 14 day trial
    2014-02-18v2.11
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of GQueues
    Online WebPDA

    Task manager for google account and google apps account.
    Syncs with: Google Tasks, Google Calendar, GQueues for Android
    • unlimited contexts
    • reminders
    • projects (inline, subtasks)
    • 1 date
    • import/export
    • email (autoprocess)
    $25

    Free feature-limited version
    2014-02-17
    Thumbnail of Wrike
    Online Web

    An email-based, GTD-capable enterprise project management application.
    Syncs with: iCalendar (auto sync tasks for Outlook, iCal, Google Calendar, Mozilla Sunbird); Excel (manual import/export); Microsoft Project (direct integration, Enterprise version only)
    • unlimited contexts
    • reminders
    • projects (inline, hierachy)
    • 3 dates
    • auto sync
    • email (notifications, manage, autoprocess)
    • api
    $96 - $344

    Free 30 day trial; price depends on features
    2014-02-17
    Thumbnail of MyLife Organized
    WindowsPDA

    A personal task outliner that organizes goals, projects, and tasks into a tree.
    Syncs with: Outlook (manual sync); MLO PocketPC (ActiveSync); XML, MindManager, text file (import/export); Excel (export)
    Requires: WinMobile 5/6 for smart phone version
    • auto prioritization
    • unlimited contexts
    • time categorization
    • reminders
    • projects (inline, hierachy)
    • 1 date
    • import/export
    $46 - $60

    Free 45 day trial
    2014-02-15v4.2.2
    Thumbnail of Assembla Tickets
    Online WebPDA

    A combination of cloud-based task and code management tools for software developers.
    Syncs with: Assembla Touch (iPad, iPhone, iPod, Android)
    Requires: All major web browsers.
    • unlimited contexts
    • reminders
    • projects (inline, field, subtasks, hierachy, multiple)
    • 1 date
    • auto sync
    • email (notifications, link, manage, autoprocess)
    $288 - $1908

    Free feature-limited version; Free 15 day trial
    2014-02-14
    Thumbnail of LeaderTask
    Windows

    Business organizer for projects, tasks, and events.
    Syncs with: Outlook Contacts (manual import)
    • unlimited contexts
    • reminders
    • projects (inline, field, hierachy)
    • 2 dates
    • calendar tasks
    • import
    • email (notifications)
    $80

    Free 30 day trial
    2014-02-13v8.2.2
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Swift To-Do List
    Windows

    Hierarchical task manager that supports reminders, attachments, and multiple databases.
    Syncs with: Swift To-Do List Online
    • 3 contexts
    • reminders
    • projects (inline, field, subtasks)
    • 2 dates
    • import/export
    • email (manage, autoprocess)
    $45 - $90

    Free feature-limited version
    2014-02-09v9
    Thumbnail of Zendone
    Online Web

    Web application based on GTD by David Allen.
    • unlimited contexts
    • projects (inline, field)
    • 1 date
    • export
    $50 - $60

    Free feature-limited version
    2014-01-25
    Thumbnail of Todo
    PDA

    Standalone iPhone app that also syncs well with other programs.
    Syncs with: iCal, Toodledo, Outlook, Todo Online
    Requires: iPhone OS 3.0 or newer, Windows Sync Program requires Bonjour and .NET Framework 3.5 SP1
    • auto prioritization
    • unlimited contexts
    • reminders
    • projects (inline, hierachy)
    • 2 dates
    • auto sync
    $10
    2014-01-23v6.2.1
    Thumbnail of Doit.im
    Online WebWindowsPDA

    A free application that allows users to manage all types of tasks easily. Downloadable client for Windows-based Machine, Android and iPhone are currently available.
    Syncs with: Doit.im for Windows, Doit.im for Android, and Doit.im for iPhone
    Requires: Firefox 3.6+, Chrome 4.0+, Safari 4.0+, iOS 5.0+ , Android 2.1+. OS X 10.7 +, OS X 10.6, Windows 7+.
    • unlimited contexts
    • reminders
    • projects (inline, field)
    • 2 dates
    • auto sync
    • email (manage)
    $20

    Free feature-limited version
    2014-01-21v4.0.8
    Thumbnail of Gtdagenda
    Online Web

    Goal-oriented online task and project management.
    Syncs with: iPhone (app), Android (app), iCal, Google Calendar (subscribe), Twitter (import), XML (manual export), Evernote
    • reminders
    • projects (inline, subtasks)
    • 1 date
    • linked appts
    • import
    • email (notifications, autoprocess)
    • api
    $39 - $70

    Free feature-limited version
    2014-01-21
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Rainlendar
    WindowsLinux

    Multi-platform, skinable desktop calendar and task list.
    Syncs with: iCalendar (import/export); Pro only: Google Calendar (auto sync); iCalendar (subscribe), Outlook (direct integration), Exchange Server (via Outlook), Remember the Milk (subscribe)
    • reminders
    • projects (inline)
    • 3 dates
    • calendar tasks
    • auto sync
    $13

    Free feature-limited version
    2014-01-20v2.12
    Thumbnail of Relenta
    Online Web

    All-in-one CRM and productivity system.
    Syncs with: Email (Auto Sync)
    • 1 contexts
    • time categorization
    • projects (inline)
    • 1 date
    • calendar tasks
    • auto sync
    • email (notifications, link)
    $240

    Free feature-limited version
    2014-01-17
    Thumbnail of Taskwarrior
    WindowsMacLinux

    A command-line GTD task list manager.
    Requires: Follow system-specific install instructions on the download page.
    • unlimited contexts
    • projects (field, hierachy)
    • 4 dates
    • linked appts
    • import/export
    Free
    2014-01-05v2.3
    Thumbnail of Watership Planner
    Windows

    Simple task manager with calendar features.
    Syncs with: Outlook Import/Export.
    • unlimited contexts
    • reminders
    • projects (inline, field)
    • 1 date
    • linked appts
    • import/export
    Free feature-limited version
    2013-12-01v2.84
    Thumbnail of Todoist
    Online Web

    Online hierarchical task manager with a simple, text-oriented interface.
    • auto prioritization
    • unlimited contexts
    • reminders
    • projects (hierachy)
    • 1 date
    • calendar tasks
    • email (link)
    • api
    $3

    Free feature-limited version
    2013-11-05
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Central Desktop
    Online Web

    Collaboration tool with discussion threads, forums, wikis, blogs, and web meetings.
    • reminders
    • 1 date
    • calendar tasks
    • export
    • api
    $300 - $2028

    Free 30 day trial
    2013-10-05
    Thumbnail of Todo Pro
    Online Web

    Sync tasks from iPhone, iPod Touch, and iPad.
    Syncs with: ToDo for iPod, iPad, and Mac
    • unlimited contexts
    • reminders
    • projects (inline)
    • 2 dates
    $20

    Free 14 day trial
    2013-08-19v6.0.8
    Thumbnail of Action Method Online
    Online Web

    Online project management application that allows delegation and team collaboration.
    • 2 contexts
    • reminders
    • projects (inline, field)
    • 1 date
    • import/export
    • email (manage)
    $99

    Free feature-limited version
    2013-08-09
    Thumbnail of Wunderlist
    Online WebWindowsPDALinux

    A chic, free task manager for every platform.
    Syncs with: Wunderlist for web, iPad, iPhone, Android, Windows, Linux, and Mac
    • projects (inline)
    • 1 date
    • email (manage)
    Free
    2013-07-08
    Thumbnail of Timetonote
    Online Web

    Online CRM with simple, customer-based project and task management features.
    Syncs with: Google Calendar
    • projects (field)
    • 1 date
    • auto sync
    $240

    Free feature-limited version
    2013-06-18
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Achieve Planner
    Windows

    To-Do list with hierarchical tasks and an integrated calendar.
    Syncs with: Outlook (manual import/export); Google Calendar
    Requires: .NET Framework 1.1
    • auto prioritization
    • unlimited contexts
    • time categorization
    • reminders
    • projects (hierachy)
    • 3 dates
    • calendar tasks
    • import/export
    • email (copy, link, autoprocess)
    $80 - $100

    Free 30 day trial
    2013-06-04v2.5
    Thumbnail of Nirvana
    Online WebPDA

    Advanced personal TRO and GTD in a simple, sleek, and easy-to-use web interface.
    • unlimited contexts
    • reminders
    • projects (inline, field)
    • 1 date
    • auto sync
    • email (autoprocess)
    $39

    Free feature-limited version
    2013-03-18
    Thumbnail of Agenda At Once
    Windows

    A personal information manager with modules for task management, calendar, notes, and contacts.
    Requires: GDIPLUS.DLL (for older systems)
    • unlimited contexts
    • reminders
    • projects (inline, subtasks)
    • 2 dates
    • calendar tasks
    • import/export
    Free
    2013-03-04v3.3.3
    Thumbnail of Action Lists
    PDA

    A simple GTD app for the iPhone.
    Syncs with: Toodledo
    Requires: iPhone OS version 3.1 or later
    • 2 contexts
    • reminders
    • projects (inline, field, hierachy)
    • 2 dates
    • email (manage)
    $10

    Free feature-limited version
    2012-12-07v3.0.9
    Thumbnail of Jello Dashboard
    Windows

    A free GTD overlay for Outlook.
    Syncs with: Outlook (direct integration); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync)
    Requires: Outlook 2002 or later (get it free w/hosted Exchange)
    • unlimited contexts
    • reminders
    • projects (hierachy)
    • 3 dates
    • auto sync
    • email (manage)
    Free
    2012-11-17v5.26
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of WinPIM
    Windows

    All-in-one personal information manager (PIM) that comes with network solution included.
    Syncs with: iPhone, Windows Mobile, Palm, Outlook, PIM data server(auto), Google Calendar and Contacts
    • unlimited contexts
    • time categorization
    • reminders
    • projects (inline, hierachy)
    • 2 dates
    • calendar tasks
    • auto sync
    • email (manage)
    • api
    $40 - $60

    30 use limit.
    2012-10-22v12.62
    Thumbnail of Things
    MacPDA

    Mac GTD software delivering flexibility through a simple interface.
    Syncs with: iGTD (full import/migration), iCal, Apple Mail, iPhone/Mac version
    Requires: OS X 10 10.4.11 or later
    • unlimited contexts
    • reminders
    • projects (inline, field)
    • 2 dates
    $50

    Free 30 day trial
    2012-10-16v2.1.1
    Thumbnail of Remember the Milk
    Online WebWindowsMacPDALinux

    Well-integrated task lists for browser and handhelds with email handling.
    Syncs with: Gmail (Firefox plugin); Google Calendar, Twitter (direct integration); Atom/RSS, IM (feed)
    Requires: Google Gears, IE 6.0+ or FireFox 1.5+ for browser version; Win Mobile 5/6, iPhone/iTouch for handheld
    • unlimited contexts
    • reminders
    • projects (inline, field)
    • 1 date
    • calendar tasks
    • auto sync
    • email (notifications, autoprocess)
    • api
    $25

    Free feature-limited version
    2012-10-10
    Thumbnail of Donedesk
    Online WebWindows

    Social task & project management. Brilliant for business, personal, team tasks and projects, shared workspaces, unlimited delegation levels, and auto follow-up even if they don't use Donedesk.
    • auto prioritization
    • unlimited contexts
    • reminders
    • projects (inline, field, multiple)
    • 3 dates
    • email (notifications, copy, link, autoprocess, retrieve)
    Free
    2012-08-03
    Thumbnail of Life Balance
    WindowsMacPDA

    A smart organizer that manages tasks, projects, and life areas.
    Syncs with: Palm, desktop versions, other computers running Life Balance (manual sync)
    • auto prioritization
    • projects (hierachy)
    • 1 date
    • calendar tasks
    $40 - $80

    Free 30 day trial
    2012-07-23v5.7.16 (Windows)
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Todo Exchange Tasks
    PDA

    Full-featured Outlook Exchange task management application for iOS (Priacta-recommended for TRO with Exchange).
    Syncs with: Todo Online, Outlook (PC), iCal (via Appigo Sync), iCloud, Todo for Mac, Dropbox, and Toodledo
    Requires: IOS 5.0 or higher
    • unlimited contexts
    • reminders
    • projects (inline, field)
    • 2 dates
    • auto sync
    $10

    Free 14 day trial
    2012-06-14v1.01
    Thumbnail of Daylite
    MacPDA

    CRM with shared calendars, projects, tasks, and contacts.
    Syncs with: Apple Sync (auto sync); CSV, Tab Delimited (manual import/export), ACT!, Now Up-to-Date, Now Contact (manual import); XML (manual export), Filemaker, MoneyWorks, LightSpeed POS (push/pull)
    Requires: iPhone (for mobile access), OS X 10.4.9+ or 10.5.1+, 1 Ghz G4 or higher, 1 GB RAM, 200 MB hard drive space, 1086 x 764 or higher resolution.
    • reminders
    • projects (field)
    • 3 dates
    • auto sync
    • email (notifications, copy, link, retrieve)
    • api
    $189

    Free 30 day trial
    2012-06-13v4.02
    Thumbnail of Producteev
    Online WebPDA

    Web application that allows task item input from various messenger and email providers.
    Syncs with: Import Tasks from: Remember the Milk ; AIM; ICQ; Twitter; Facebook; Yahoo, Google Calendar; Outlook
    • unlimited contexts
    • reminders
    • projects (inline)
    • 1 date
    • linked appts
    • import
    • email (manage)
    $220

    Free feature-limited version or Free 2 week trial
    2012-06-11
    Thumbnail of Org-Mode
    Linux

    An Emacs mode for notes and project planning.
    Syncs with: iCalendar, LaTeX (export)
    Requires: Emacs
    • unlimited contexts
    • reminders
    • projects (inline, field, hierachy)
    • 1 date
    • export
    • api
    Free
    2012-05-25v7.8.11
    Thumbnail of LiquidPlanner
    Online Web

    Online project management software with scheduling, collaboration, time-tracking, and file sharing features.
    • reminders
    • projects (inline, field)
    • 1 date
    • email (manage)
    $288 - $348

    Free 30 day trial
    2012-05-21
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of TaskPaper
    Mac

    Simple notepad-like tool for tasks and projects with categories.
    Syncs with: Any UTF8 text file (import)
    Requires: requires OS X 10.6 or higher
    • unlimited contexts
    • projects (hierachy)
    • import
    $30

    Free 30 day trial
    2012-05-17v2.3.2
    Thumbnail of Psoda
    Online Web

    A set of online modules that help professionals manage programs, projects, requirements, testing, and product development.
    Syncs with: iPsoda (iPhone, iPod, iPad, and Android)
    • reminders
    • projects (inline, field, hierachy)
    • 2 dates
    • import/export
    • email (notifications)
    $180

    Free 30 day trial
    2012-05-11
    Thumbnail of Plancake
    Online Web

    Free web application for organizing tasks.
    Syncs with: Plancake for Android
    • unlimited contexts
    • projects (inline)
    • 1 date
    • email (autoprocess)
    • api
    $30

    Free feature-limited version; with advertisements and banners
    2012-04-17
    Thumbnail of Evernote
    Online WebWindowsMacPDA

    Multi-platform information manager with tagging and search.
    Syncs with: Online or other desktop Evernote installs for same user (manual sync); Handheld to online or desktop (export sync); Formatted HTML (export); XML (import/export)
    Requires: Mac OS X 10.5, or Windows XP or Vista, or WinMobile 5/6, or iPhone 3G (native), or iPhone or iTouch (Web)
    • unlimited contexts
    • projects (inline, field)
    • export
    • email (notifications)
    • api
    $45

    Free feature-limited version
    2012-04-16
    Thumbnail of Task Unifier
    WindowsMacLinux

    Freeware, multiplatform task manager application with customizable filters.
    Syncs with: Toodledo; Google Calendar; Google Tasks
    Requires: at least Java 1.6
    • unlimited contexts
    • reminders
    • projects (inline, field, subtasks)
    • 2 dates
    • auto sync
    • email (manage, autoprocess)
    Free
    2012-04-14v2.4.0
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Android-Shuffle
    PDA

    Task organizer for Android styled around the Getting Things Done methodology.
    Syncs with: Google Calendar and other Calender Services
    Requires: Android 2.1 or greater.
    • projects (inline, field)
    • 2 dates
    • import/export
    Free
    2012-04-01v2.0.1
    Thumbnail of Hot Plan
    Mac

    Multi-purpose personal planning tool for managing projects.
    Syncs with: rtfd files, proprietary archives
    • reminders
    • projects (inline)
    • 1 date
    • import/export
    • email (manage)
    $13

    Free 30 day trial
    2012-02-19v1.7
    Thumbnail of Facio Tasks
    Online Web

    Simple web-based task manager.
    Syncs with: Facio Tasks for iOS
    • 2 contexts
    • projects (inline, field)
    • auto sync
    Free
    2012-01-17
    Thumbnail of TaskAngel
    Windows

    An easy to use, GTD-friendly tool that fully syncs with Toodledo or any mobile device that syncs with Toodledo.
    Syncs with: Toodledo
    • unlimited contexts
    • reminders
    • projects (inline, field, subtasks)
    • 2 dates
    • auto sync
    • email (manage, autoprocess)
    $20

    Free 30 day trial
    2011-12-08v2.1
    Thumbnail of GoalsOnTrack
    Online Web

    A Web 2.0 style of goal-setting, goal-tracking, task and time management software.
    Syncs with: import/export with iCal or CSV
    • unlimited contexts
    • reminders
    • projects (inline, subtasks)
    • 1 date
    • import/export
    $48 - $119
    2011-11-04
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of TaskJot
    PDA

    A Blackberry® to-do program that automatically syncs any to-do list changes with your Toodledo account.
    Syncs with: Toodledo
    Requires: Blackberry OS 4.2.1 or higher, including Storm (compatibility mode OFF)
    • reminders
    • projects (inline)
    • 2 dates
    • auto sync
    $15 - $25

    Free 14 day trial
    2011-10-24v2.3.3
    Thumbnail of Viira
    WindowsPDA

    Simple but effective GTD application for BlackBerry smartphones with Outlook Plugin.
    Syncs with: Viira for Outlook; Viira for Blackberry; Native Blackberry task application
    Requires: BlackBerry OS 4.5 or above (Viira for Blackberry) and MS Outlook 2003 or 2007 (Viira for Outlook)
    • reminders
    • projects (inline, field)
    • 1 date
    • email (copy, manage)
    $30

    Free feature-limited version
    2011-10-02v3.1
    Thumbnail of Organizer for Outlook 2007+
    Windows

    An Outlook add-in designed to shift focus from messages to tasks and projects.
    Requires: Outlook 2007 and Up
    • reminders
    • projects (field)
    • 2 dates
    • calendar tasks
    • auto sync
    • email (manage)
    $50

    Free 45 day trial
    2011-09-12v3.5.1007
    Thumbnail of ActionOutline
    Windows

    Virtual filing system. Could also manage to-do and project lists.
    • projects (inline)
    $40 - $80

    Free feature-limited version
    2011-09-07v3.4
    Thumbnail of do-Organizer
    Windows

    General purpose information management tool.
    Syncs with: Outlook, PocketPC (manual sync)
    • reminders
    • projects (inline, hierachy)
    • 2 dates
    • calendar tasks
    • import/export
    • email (link)
    $50 - $200

    Free 60 day trial
    2011-08-17v4.0.8
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of HiTask
    Online Web

    An online task management tool that supports team collaboration.
    Syncs with: HiTask for iPhone and iPod Touch
    • unlimited contexts
    • reminders
    • projects (inline, field)
    • 2 dates
    • calendar tasks
    • auto sync
    $48 - $180

    Free feature-limited version
    2011-08-11
    Thumbnail of Ready-Set-Do!
    Mac

    Applescript tutorial/integration of all files and programs into GTD workflow.
    Syncs with: email (export); iCal (direct integration); OmniFocus (import)
    • projects (field)
    • auto sync
    $20

    Free trial
    2011-07-28v1.4.6
    Thumbnail of Zoho CRM
    Online Web

    Centralized tracking for sales and marketing.
    Syncs with: Outlook, Gmail, Google Sites, Quickbooks
    Requires: Add-in needs Microsoft Outlook
    • reminders
    • projects (inline, field)
    • 1 date
    • auto sync
    • email (manage)
    $576 - $1200

    Free feature-limited version; Outlook Plug-in useable only by subscribed users
    2011-07-28
    Thumbnail of Midnight Inbox
    Mac

    A GTD software tool beyond simple to-do lists, but only one context.
    Syncs with: iCal, Apple Mail (direct integration)
    • projects (inline)
    • 2 dates
    • auto sync
    • email (copy, link, manage, autoprocess)
    $35

    Free 14 day trial
    2011-07-14v1.5
    Thumbnail of Tudumo
    Windows

    GTD task manager with a simple, clean interface.
    Syncs with: Tudumo Server
    Requires: .Net Framework 2.0
    • unlimited contexts
    • reminders
    • projects (inline, field)
    • 2 dates
    • import/export
    $30

    Free 60 day trial
    2011-06-27v1.2.0.66
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Flow
    Online Web

    A team collaboration application for web and iPhone.
    Syncs with: Flow for iPhone
    • unlimited contexts
    • reminders
    • projects (inline, field)
    • 1 date
    • auto sync
    • email (manage)
    $99

    Free 14 day trial
    2011-05-31
    Thumbnail of tasks@hand
    PDA

    GTD task manager for Palm WebOS Smartphones.
    Requires: webOS 1.2.0
    • unlimited contexts
    • projects (inline)
    • 1 date
    $4
    2011-05-31v1.2.0
    Thumbnail of Smartsheet
    Online Web

    Spreadsheet-style online collaboration tool.
    Syncs with: Microsoft Excel, Google Spreadsheet, Microsoft Project
    • reminders
    • projects (inline, field)
    • 1 date
    • linked appts
    • import/export
    $99 - $1499

    Free 30 day trial
    2011-05-19
    Thumbnail of TaskSurfer
    Mac

    A cloud-syncing task management application for mac.
    Syncs with: Toodledo
    • unlimited contexts
    • projects (inline, field)
    • 2 dates
    • auto sync
    $35

    Free 14 day trial
    2011-05-01v1.1.0
    Thumbnail of Chaos Intellect
    Windows

    An all-in-one email client, contact, and task manager.
    Syncs with: Microsoft Outlook
    • unlimited contexts
    • reminders
    • projects (inline)
    • 1 date
    • import/export
    $60
    2011-04-21v3.0.4.6
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Online Task List
    Online WebWindowsMacLinux

    Online task manager for teams and individuals.
    Syncs with: SMS Text Messaging (send)
    Requires: IE 7, Firefox 2, Safari 3, or Opera
    • reminders
    • projects (inline)
    • 2 dates
    • email (notifications)
    Free
    2011-04-18
    Thumbnail of uTodo
    Windows

    Simple and easy-to-use task manager that fits onto a thumb drive.
    • unlimited contexts
    • projects (inline)
    • 1 date
    • export
    Free
    2011-03-20v1.1
    Thumbnail of Outline Tracker for Palm webOS
    PDA

    Outline-based task manager for Palm Pre with built-in Basecamp collaboration.
    Syncs with: Basecamp
    • reminders
    • projects (field)
    • 1 date
    • calendar tasks
    • import/export
    $20

    Free feature-limited version
    2011-03-19v2.2.0
    Thumbnail of uOrganized
    Windows

    Folder-based task manager with reminders by SMS or email.
    Syncs with: Outlook (manual sync, import, export); RTF, proprietary format (import/export); SMS (export)
    • unlimited contexts
    • reminders
    • projects (inline, hierachy)
    • 3 dates
    • import/export
    • email (notifications)
    $35

    Free 15 day trial
    2011-03-19v2.8
    Thumbnail of Tracks
    Online Web

    Multi-user GTD task manager software with projects and feeds.
    Syncs with: IM (import), RSS (export), other users (auto sync), iPhone/mobile (web view)
    Requires: Web server, Ruby on Rails
    • unlimited contexts
    • projects (inline, field)
    • 1 date
    • linked appts
    • auto sync
    • email (notifications, copy)
    • api
    Free
    2011-03-15v1.7.3
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of ClearContext
    Windows

    Outlook plugin organizes and manages tasks, automatically suggesting folders for emails.
    Syncs with: Outlook
    Requires: Outlook 2003 or greater required
    • auto prioritization
    • unlimited contexts
    • reminders
    • projects (inline)
    • 2 dates
    • calendar tasks
    • auto sync
    • email (autoprocess)
    $90

    Free 30 day trial
    2011-03-08v5.4.1
    Thumbnail of taskList
    PDA

    A simple GTD app for iPhone.
    Requires: iPhone OS 3.1.2 or later
    • unlimited contexts
    • projects (inline, subtasks)
    • 1 date
    $2
    2011-03-03v1.01
    Thumbnail of Time & Chaos
    Windows

    A CRM Contact Manager that tracks the relationship history of any contact or client.
    • unlimited contexts
    • reminders
    • projects (inline)
    • 1 date
    • import/export
    $50

    Free 21 day trial
    2011-02-21v7.0.4.5
    Thumbnail of Hiveminder
    Online WebPDA

    A browser-based to-do list organizer with email integration.
    Syncs with: Google Calendar, iGoogle, AIM, Jabber, Twitter, Jott, IMAP, Quicksilver (direct integration); iCalendar, Atom, plain text (feeds)
    • unlimited contexts
    • projects (inline, field)
    • 3 dates
    • auto sync
    • email (notifications, autoprocess, retrieve)
    • api
    $30

    Free feature-limited version, free 3rd party iPhone App
    2011-01-28
    Thumbnail of Smartytask
    Online Web

    A clean, focused GTD-capable task list for web-based access.
    • unlimited contexts
    • reminders
    • projects (inline, field)
    • 1 date
    • email (notifications)
    $99

    Free 7 day trial
    2011-01-13
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Projekt S60
    PDA

    Project outliner for Symbian smartphones.
    Requires: S60 3rdEdition, S60 phone
    • reminders
    • projects (hierachy)
    • 1 date
    $34
    2010-12-21v1.26
    Thumbnail of Outlook for Mac
    Mac

    Microsoft Office 2011 Suite for Mac.
    Syncs with: iCal, .Mac, Exchange Server (auto sync)
    Requires: Intel Mac running Mac OS X v10.5.8 or higher
    • unlimited contexts
    • reminders
    • projects (inline, subtasks)
    • 3 dates
    • auto sync
    • email (copy, link)
    $150 - $280

    Free 15 day trial
    2010-12-13v14.0.2
    Thumbnail of Gmail Tasks
    Online Web

    A bare-bones task list in Gmail.
    • projects (inline, hierachy)
    • 1 date
    • calendar tasks
    • email (link)
    Free
    2010-10-26
    Thumbnail of Outlook
    Windows

    Email client and PIM from Microsoft (get it free).
    Syncs with: Exchange Server (direct); WinMobile and Pocket PC PDAs (via ActiveSync)
    • unlimited contexts
    • reminders
    • projects (inline)
    • 3 dates
    • auto sync
    • email (copy, link)
    • api
    $75 - $349

    Free 60 day trial
    (or get it free w/hosted Exchange)
    2010-10-26v2010
    Thumbnail of VIP Task Manager
    Windows

    A scheduling software with features for time, projects, and contacts management.
    • reminders
    • projects (inline, field)
    • 1 date
    • calendar tasks
    $150 - $200

    Free 30 day trial
    2010-10-13v4.2.1
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of PersonalBrain
    Windows

    A mindmapping tool with multi hierarchical capabilities.
    • unlimited contexts
    • reminders
    • projects (inline, field, multiple)
    • 2 dates
    • import/export
    • email (copy)
    • api
    $150 - $250

    Free feature-limited version
    2010-10-05v6
    Thumbnail of Thymer
    Online Web

    Web based task manager with collaboration support.
    Syncs with: Twitter(auto)
    • unlimited contexts
    • reminders
    • projects (inline, subtasks)
    • 1 date
    • auto sync
    • email (autoprocess)
    $5 - $50

    Free feature-limited version
    2010-09-28
    Thumbnail of ThinkingRock
    WindowsMacLinux

    Java software for tasks and projects using GTD approach.
    Syncs with: Outlook (auto import), iCal (auto export), XML (export), Text (import)
    Requires: Java
    • reminders
    • projects (inline, field, hierachy)
    • 2 dates
    • auto sync
    • email (copy, autoprocess)
    $40

    Free feature-limited version
    2010-09-20v3.1.2
    Thumbnail of FusionDesk
    Windows

    Project management and time tracking software for individuals and small teams.
    Syncs with: Outlook, WinMobile, other PCs running FusionDesk (manual sync); XML (import/export)
    • reminders
    • projects (field)
    • 2 dates
    • import/export
    • email (copy)
    $90

    Free 30 day trial
    2010-09-10v1.4.1
    Thumbnail of GOALS ToDo
    PDA

    A flexible Android to-do list that employs Google Maps, Calendar, Contacts, Messaging, and Notifications.
    Requires: Android 1.5 or higher
    • unlimited contexts
    • reminders
    • projects (inline, field)
    • 3 dates
    • import/export
    $12

    Free 30 day trial then Free feature-limited version
    2010-09-10v1.5.0
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Bontq
    Online WebWindowsMacLinux

    Bug-tracking application for programs. Can be adapted as a team GTD task list.
    Syncs with: FogBugz, Basecamp, Bontq Desktop Client
    • reminders
    • projects (inline, field)
    • 2 dates
    • import
    • email (notifications)
    $108 - $1788

    Free 30 day trial
    2010-08-11v1.0
    Thumbnail of tracks.tra.in
    Online Web

    Free, hosted version of Tracks.
    • unlimited contexts
    • reminders
    • projects (inline, field)
    • 2 dates
    • import/export
    • email (manage)
    Free
    2010-07-17
    Thumbnail of TouchDown
    PDA

    Mobile application that allows access to email, contacts, calendar, and tasks.
    Syncs with: Google (contacts), Outlook
    Requires: Android 1.5 or above, Outlook 2003/2007 running on windows XP or above, PC must have .Net Framework 2.0
    • reminders
    • projects (inline)
    • 2 dates
    • linked appts
    • auto sync
    • email (manage)
    $20

    Free feature-limited version and a Free 5 day trial version (fully functional)
    2010-06-30v6.1.0007
    Thumbnail of ActionComplete
    Online WebPDA

    Supports tasks, projects, and goals with multi-layered filtering.
    Syncs with: ActionComplete for Web
    • 3 contexts
    • reminders
    • projects (inline, field)
    • 1 date
    • auto sync
    Free
    2010-06-15v6 (Android)
    Thumbnail of NodeMind Professional
    Windows

    Mind-mapping software that supports detailed files for documentation planning, visualization, and business scheme design.
    • reminders
    • projects (inline, hierachy, multiple)
    • 3 dates
    • import/export
    $39

    Registration removes the promotional banner
    2010-05-23v2.1
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of TaskFreak!
    Online Web

    Simple, efficient web task manager with multi-user support.
    Requires: PHP-compatible Web server (online or single computer), PHP 4.3.1+, MySQL 3.23+ or SQLite (PHP4+ext. or PHP5)
    • projects (field)
    • 1 date
    Free
    2010-05-20v0.2
    Thumbnail of eProductivity
    Online WebWindowsMacPDALinuxPython

    Complete GTD tool for Lotus Notes endorsed by David Allen.
    Syncs with: Lotus Notes add-on (syncs with BlackBerry, iPhone, Android, Palm & other smartphones)
    Requires: Lotus Notes 6, 7, 8, or 8.5x
    • reminders
    • projects (field)
    • 2 dates
    • linked appts
    • import/export
    • email (manage)
    $108 - $420

    Free 21 day trial
    2010-05-01v2.0.1.5
    Thumbnail of Vitalist
    Online Web

    Online GTD solution with direct mobile phone support amd email integration.
    Syncs with: iGoogle, Netvibes (widgets); Twitter (import); iCal, RSS (export)
    • unlimited contexts
    • reminders
    • projects (inline, hierachy)
    • 2 dates
    • import/export
    • email (notifications, autoprocess)
    • api
    $49 - $99

    Free 14 day trial
    2010-04-28
    Thumbnail of SimpleGTD
    Online Web

    Free, web-based GTD-supporting task manager.
    Syncs with: CSV file (manual export)
    • projects (field)
    Free
    2010-04-17
    Thumbnail of OnePlace
    Online Web

    Complete online team management, including personal task/project lists which are visible to the team.
    • 3 contexts
    • projects (inline, field, hierachy)
    • 2 dates
    • calendar tasks
    $288 - $2388

    Free 14 day trial
    2010-04-06
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of BasKet Note Pads
    Linux

    A multi-purpose note-taking application that allows easy collection and collaboration.
    Syncs with: BasKet archives, text files (import/export); KNotes, KJots, KnowIt, TuxCards, Sticky Notes, Tomboy (import), HTML (export)
    Requires: KDE 4.x
    • unlimited contexts
    • projects (hierachy)
    • import/export
    Free
    2010-03-23v1.80
    Thumbnail of Trog Bar
    Windows

    GTD-friendly sidebar auto-prioritizes tasks, manages email, direct Outlook integration.
    Syncs with: Outlook (direct integration); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync)
    Requires: Outlook 2003 or later (get Outlook free w/hosted Exchange)
    • auto prioritization
    • unlimited contexts
    • time categorization
    • reminders
    • projects (inline)
    • 3 dates
    • linked appts
    • auto sync
    • email (copy, link, manage, autoprocess)
    $35 - $45

    Free with paid online training
    or free 30 day trial
    2010-03-04v2010.03.04
    Thumbnail of GTD-Free
    WindowsMacLinux

    A simple and compact personal TODO/Action Manager.
    Requires: Java 1.6
    • reminders
    • projects (field)
    • 2 dates
    Free
    2010-03-04v0.6
    Thumbnail of Oprius
    Online Web

    Personal CRM sales system with marketing campaign tools.
    Requires: IE, Firefox, Safari, Opera
    • unlimited contexts
    • reminders
    • projects (inline)
    • 1 date
    • email (notifications)
    $180

    Free 30 day trial
    2010-03-03
    Thumbnail of Entourage
    Mac

    Email client and PIM from Microsoft.
    Syncs with: iCal, .Mac, Exchange Server (auto sync)
    • unlimited contexts
    • reminders
    • projects (inline, subtasks)
    • 3 dates
    • linked appts
    • auto sync
    • email (copy, link)
    Not shown

    no longer available.
    2010-02-09v12.2.3 (2008), 11.5.7 (2004)
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Check Off
    Mac

    Drop-down to-do list that sits in your menu bar.
    Syncs with: iPod Nano, iPod Classic
    • projects (inline)
    • import
    $13

    Free feature limited trial
    2010-02-02v4.1
    Thumbnail of voo2do
    Online Web

    Free online task and project management app with email integration (task-adding), task-sharing, and API.
    • projects (inline, field)
    • 1 date
    • email (autoprocess)
    • api
    Free
    2010-01-24
    Thumbnail of REXdesktop
    Online Web

    An idea and notes management database that syncs to all REXwireless BlackBerry products.
    Syncs with: todoMatrix, ideaMatrix
    Requires: Blackberry REXwireless apps
    • reminders
    • projects (field)
    • 3 dates
    • auto sync
    $24

    free for REXwireless application owners (first year)
    2010-01-19
    Thumbnail of DoItGS
    PDA

    Simple task management application for BlackBerry phones.
    Requires: BlackBerry 4.7 or greater
    • projects (inline)
    • 1 date
    • import/export
    $1

    Free feature-limited version
    2009-11-24v1.0
    Thumbnail of Smart To-Do List
    Windows

    Simple GTD to-do list with projects, templates, and hotkeys.
    Syncs with: XML (file format); HTML, Text (manual mxport)
    • unlimited contexts
    • projects (inline, field)
    • 1 date
    • export
    $20

    Free feature-limited version
    2009-11-18v1.4.0
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of TimeGT
    WindowsMacLinux

    A cross-platform java application for managing tasks.
    Syncs with: Remember the Milk (manual import), XML (manual import/export), TimeGT backup server (auto sync)
    Requires: Java Runtime Environment 6
    • auto prioritization
    • unlimited contexts
    • projects (inline, hierachy)
    • 2 dates
    • import/export
    $75

    Free feature-limited version
    2009-11-18v1.0.4
    Thumbnail of ToDoMatrix
    Online WebPDA

    Flexible, full-featured todo/task manager for Blackberry.
    Syncs with: Proprietary REXdesktop, REXdesktop Web Access ($24/yr), Microsoft Outlook, Lotus Notes, Groupwise, and PocketMac
    Requires: Blackberry OS 4.2 or higher, including Bold, Storm, 8900 Curve
    • 5 contexts
    • reminders
    • projects (inline, field)
    • 2 dates
    • auto sync
    • email (notifications, copy, autoprocess)
    $60

    Free 14 day trial
    2009-10-20v2009.10.20.47
    Thumbnail of Ultra Recall
    Windows

    Personal information manager with categorization that can support GTD.
    Syncs with: Outlook (manual sync); mbox, TreePad, text, folder, favorites (import); XML, RTF, CSV (import/export); files, HTML (manual export)
    • unlimited contexts
    • reminders
    • projects (field)
    • 3 dates
    • import
    • email (copy, link, manage)
    $49 - $99

    Free feature-limited trial, 20 uses or 45 days
    2009-10-13v4.1
    Thumbnail of TiDy
    Windows

    Free Excel add-in for planning and reporting tasks and projects.
    Syncs with: Outlook (import), Excel (direct integration)
    Requires: Requies Microsoft Excel 2002 or later
    • auto prioritization
    • projects (inline, field, hierachy)
    • 3 dates
    • auto sync
    $8

    Free feature-limited version
    2009-10-07v1.5.5
    Thumbnail of Bonsai
    WindowsPDA

    Idea outliner for Palm OS with Windows desktop sync.
    Syncs with: Bonsai handheld version
    Requires: Palm OS, including PRE w/Classic Emulator
    • unlimited contexts
    • projects (inline, hierachy)
    • 2 dates
    • auto sync
    $16 - $38

    Free feature-limited version
    2009-09-23v5.0.3
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Agenda One
    PDA

    Mobile PIM with integrated calendar, and an easy-to-use search feature.
    Syncs with: Outlook (via ActiveSync); Exchange Server (via ActiveSync Exchange)
    Requires: Windows Mobile 5 or 6 smart phone
    • unlimited contexts
    • time categorization
    • reminders
    • projects (inline)
    • 2 dates
    • auto sync
    $30

    Free 15 day trial
    2009-09-01v2.5
    Thumbnail of NetCentrics GTD Outlook Add-In
    Windows

    Add-in for Outlook endorsed by David Allen.
    Syncs with: Outlook (plugin); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync)
    Requires: English Outlook 2002 or later (get Outlook free w/hosted Exchange)
    • reminders
    • projects (field)
    • auto sync
    $75

    Free 30 day trial
    2009-07-10v3.0.40
    Thumbnail of Zoot
    Windows

    PIM for collecting, processing, and prioritizing within contexts and timeframes.
    Syncs with: Outlook (manual sync); Word DOC, HTML, RTF, PDF, Power Point, Excel, Web Archive MHT (manual import)
    • unlimited contexts
    • reminders
    • projects (inline, hierachy, multiple)
    • 5 dates
    • linked appts
    • import
    • email (copy, link, autoprocess)
    $99

    45 day trial
    2009-07-01v5.3.05
    Thumbnail of mGSD
    WindowsMacPDALinux

    A personal, browser-based GTD system built on TiddlyWiki.
    Requires: TiddlyWiki and MPTW, major Web browser; iPhone access is read-only
    • unlimited contexts
    • projects (field)
    Free
    2009-06-02v3.1.6
    Thumbnail of MasterList Professional
    Windows

    Tool for managing your projects.
    Syncs with: Outlook (manual import)
    Requires: Internet Explorer 5, 6, or 7
    • unlimited contexts
    • projects (inline, field)
    • 1 date
    • import
    • email (manage)
    $50 - $100

    Free 45 day trial
    2009-04-24v1.18
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Agenda Fusion
    PDA

    Advanced PIM for Pocket PC with custom filters and entry bar.
    Syncs with: Outlook/Pocket PC data (direct integration), Outlook (auto via ActiveSync)
    Requires: Touchscreen and stylus (Pocket PC)
    • unlimited contexts
    • reminders
    • projects (inline, subtasks)
    • 3 dates
    • linked appts
    • auto sync
    $30

    Free 14 day trial
    2009-03-06v8.70
    Thumbnail of yeaGTD!
    Python

    Python script for project text files and graphical reports.
    • projects (field)
    • 2 dates
    • linked appts
    Free
    2009-02-27
    Thumbnail of MindManager
    Online WebWindowsMac

    Graphical task mapping tool that can support GTD.
    Syncs with: Outlook (direct integration); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync)
    Requires: Online standalone or supplement for Win/Mac versions
    • unlimited contexts
    • projects (hierachy)
    • 1 date
    • auto sync
    $99 - $349

    Free 21 day trial
    2009-02-24v8.1 (Win); 7 (Mac), Web
    Thumbnail of TimeTo
    WindowsLinux

    Integrate all appointments and tasks into an automatically-updated calendar.
    Syncs with: CSV, TXT (manual import/export); Outlook (direct integration); Google Calendar (manual export); Palm, Blackberry (via Outlook ActiveSync)
    Requires: WINE for Linux Version
    • auto prioritization
    • 3 contexts
    • reminders
    • projects (inline, field, subtasks)
    • 5 dates
    • calendar tasks
    • auto sync
    • email (notifications)
    Not shown

    Donation requested, charityware
    2009-02-19v2009.02.19
    Thumbnail of ConceptDraw Mindmap
    WindowsMac

    Manage tasks and projects as graphical diagrams.
    Syncs with: Outlook (task export/import); Microsoft Office (export); iCal, PDF, HTML, text, images (export); OPML (import/export); MindManager (import)
    • unlimited contexts
    • projects (inline, hierachy)
    • import/export
    $199

    Free 30 day trial
    2009-02-13v6.2
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Nexty
    Online Web

    Open source, PHP-based GTD with a hosted online version.
    Requires: Browser; PHP-compatible Web server online or local, PHP, MySQL (if self-hosting)
    • unlimited contexts
    • projects (inline, field)
    • 1 date
    Free
    2009-02-11v1.03
    Thumbnail of TodoPaper
    Windows

    A lightweight GTD to-do manager
    Syncs with: TaskPaper, OmniFocus (manual import/export)
    • unlimited contexts
    • projects (hierachy)
    • 1 date
    • import/export
    $30

    Free 15 day trial
    2009-01-31v1.1.5.0
    Thumbnail of NextAction!
    WindowsMacPDA

    Tool for implementing GTD with your BlackBerry.
    Syncs with: BlackBerry Tasks (direct integration); Outlook, Lotus Notes, ACT!, Groupwise (via standard sync software); Entourage, iCal, Now Up-To-Date, Meeting Maker (via PocketMac for Blackberry)
    Requires: Blackberry OS 4.1 or higher, Blackberry Desktop
    • reminders
    • projects (field)
    • 1 date
    • auto sync
    $40 - $100
    2008-11-08v3.0
    Thumbnail of Chandler
    WindowsMacLinux

    Multi-platform, open source software supporting a unique GTD-like system.
    Syncs with: iCal 2, Chandler Hub
    • reminders
    • projects (inline)
    • 1 date
    • calendar tasks
    • auto sync
    • email (manage, autoprocess)
    Free
    2008-10-25v1.0.3
    Thumbnail of gtd-php
    Online Web

    Web based GTD client written in PHP.
    Requires: PHP-compatible Web server (online or single computer), PHP 4.3.2 or later, MySQL 4.1 or later
    • reminders
    • projects (hierachy)
    • 1 date
    Free
    2008-10-16v0.8.0.2 or 0.9 beta
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of WikidPad GTD Extension
    Python

    Simple GTD software for WikidPad Python programmers.
    Requires: WikidPad
    • projects (inline)
    Free
    2008-10-11
    Thumbnail of lis.to
    WindowsMacLinux

    Open source task management for Windows, Mac, and Linux.
    Syncs with: XML (manual export)
    Requires: Java 1.6 or later
    • unlimited contexts
    • reminders
    • projects (inline)
    • 1 date
    • export
    Free
    2008-09-25v0.9.7.36
    Thumbnail of EasyTask Manager
    Online WebWindowsMacPDA

    Hierarchical task list manager for Windows, Mac, and iPhone.
    Syncs with: Outlook, iPhone version, EasyTask Manager on other computers, iCal (auto sync), RSS (feeds), EasyTask Online for browsers and original iPhone (read only)
    Requires: .NET framework 2.0 for Windows version; Safari, Mozilla, IE, or original iPhone for online version; iPhone 3G for iPhone version
    • reminders
    • projects (field, hierachy)
    • 2 dates
    • auto sync
    $20

    Free feature-limited version
    2008-07-11v1.9.3
    Thumbnail of Frictionless
    Mac

    Open Source GTD software.
    Syncs with: .Mac (manual sync), Toodledo (export)
    Requires: Mac OS X 10.5 (Leopard)
    • projects (hierachy)
    • 3 dates
    Free
    2008-06-25v2.0d18
    Thumbnail of LifeShaker
    Mac

    A fun, low-effort task list that supports basic GTD.
    Requires: OS X 10.3 or later
    • auto prioritization
    • projects (inline)
    $29

    Free 14 day trial
    2008-05-30v1.2.3
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Blue Smiley Organizer
    Online Web

    Open Source online organizer.
    Syncs with: RSS (feed)
    Requires: PHP-compatible Web server (online or single computer), PHP, MySQL
    • projects (inline)
    $100

    Free ad-supported version
    2008-05-25v5.47
    Thumbnail of Next Action, Personal Edition
    Online WebWindowsMacPDALinux

    A Getting Things Done todo-list tracking tool.
    Requires: Google Gears; Firefox 2.0+ or IE 7+
    • projects (field)
    • 2 dates
    Free
    2008-05-08v1.1.22
    Thumbnail of ChunkyGTD
    Windows

    Open source GTD software developed in C# for reusability.
    • unlimited contexts
    • projects (field)
    • 1 date
    Free
    2008-03-30v20080330
    Thumbnail of PocketMirror Tasks
    PDA

    Task manager for the Palm Pre designed for GTD users. Comes bundled with sync program for outlook.
    Syncs with: Outlook
    Requires: Palm Pre
    • unlimited contexts
    • reminders
    • projects (inline)
    • 2 dates
    • auto sync
    $40
    2008-03-25v4.3.1
    Thumbnail of What ToDO
    Mac

    Straightforward Mac GTD application with .Mac support.
    Syncs with: .Mac (sync), XML (export)
    Requires: MacOS X 10.4.9 or later
    • projects (hierachy)
    • 1 date
    • auto sync
    • email (copy)
    $29

    Free time limited trial
    2008-02-15v1.3.2
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of ResultsManager
    WindowsMac

    System for visualizing and tracking actions individually or across teams.
    Syncs with: Outlook (direct integration via MindManager); Exchange Server (via Outlook); WinMobile and Pocket PC PDAs (via Outlook ActiveSync)
    Requires: Mindjet MindManager
    • unlimited contexts
    • projects (hierachy)
    • 2 dates
    • auto sync
    $145 - $285

    Free 21 day trial
    2008-01-01v2.8.2
    Thumbnail of Flashpoint
    Online WebWindowsMacPDALinuxPython

    GTD software tool for the Apple Newton.
    Requires: Apple Newton
    • projects (field)
    • 1 date
    Free
    2007-12-16v0.2.1
    Thumbnail of iKog
    Python

    A command line type tool for managing very simple to-do lists.
    • unlimited contexts
    • projects (field)
    • 1 date
    Free
    2007-11-23v1.90
    Thumbnail of VIP Team To Do List
    Windows

    Time and task management for personal/business projects and tasks.
    Syncs with: CSV (import/export); FTP, XML, Excel, HTML, Text (export)
    • reminders
    • projects (hierachy)
    • 1 date
    • import/export
    • email (notifications)
    $65 - $200

    Free 30 day trial
    2007-10-22v2.9.1
    Online Web

    A PIM loosely based on Instiki's Wiki technology.
    Requires: Ruby, Graphviz
    • projects (inline)
    Free
    2007-10-15v2.0
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Tasks/Tasks Pro
    Online Web

    Single/multi-user, web task management for personal/professional projects.
    Syncs with: RSS, iCalendar (subscribe, share)
    Requires: PHP-compatible Web server (online or single computer), PHP 4.1 or later, MySQL
    • unlimited contexts
    • reminders
    • projects (inline, hierachy)
    • 1 date
    • auto sync
    • email (notifications, autoprocess)
    $30 - $500

    Free 21 day trial
    2007-06-19v2.7.1
    Thumbnail of TaskStep
    Online Web

    Open source to-do list manager with GTD support in PHP and MySQL.
    Requires: PHP-compatible Web server (online or single computer), PHP, MySQL
    • projects (field)
    • 1 date
    Free
    2007-05-31v1.0
    Thumbnail of d-cubed
    WindowsMacLinux

    A TiddlyWiki plugin to support GTD.
    Requires: TiddlyWiki, most Web browsers
    • unlimited contexts
    • reminders
    • projects (hierachy)
    • 1 date
    Free
    2007-05-28v1.2.0
    Thumbnail of GhostAction
    Mac

    Keeps track of your to-dos using the GTD method.
    Syncs with: iCal, iSync compatible devices
    • projects (field)
    • 1 date
    • auto sync
    $20

    Free 14 day trial
    2007-02-11v1.1
    Thumbnail of Drupal Tasklist Advanced
    Online Web

    Extends Drupal's existing Tasklist module.
    Requires: Drupal 4.7 or 5.0 with Drupal Tasks
    • projects (hierachy)
    Free
    2007-01-20v6.16
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Achiever
    Windows

    All-in-one application to organize your projects, tasks, and information.
    Requires: .NET Framework 2.0
    • unlimited contexts
    • projects (inline, hierachy)
    • 1 date
    Free
    2006-12-12v1.0.0.0
    Thumbnail of GTD TiddlyWiki Plus
    WindowsMacLinux

    A Getting Things Done adaptation of TiddlyWiki.
    Requires: TiddlyWiki, most Web browsers
    • projects (field)
    Free
    2005-09-03v1.0.6
    Thumbnail of Shadow Plan
    WindowsMacPDA

    Task manager for Palm with desktop support.
    • projects (hierachy)
    • 3 dates
    Not shown
    2005-07-25v4.3.1
    Thumbnail of OpenNTF for Lotus Notes
    Windows

    GTD software extension for Lotus Notes.
    Syncs with: Lotus Notes (plugin)
    Requires: Lotus Notes
    • unlimited contexts
    • reminders
    • projects (inline)
    • 3 dates
    • auto sync
    Free
    2005-06-18v1.0.1.6
    Thumbnail of tasktoy
    Online Web

    Simple online GTD task management with email integration.
    • projects (field)
    • 2 dates
    • email (autoprocess)
    Free
    2005-05-01
     Need help getting organized? Get step-by-step instruction for your tools from Priacta coaches.
    Thumbnail of Ajour
    Windows

    An all-in-one calendar, diary, organizer, and reminder.
    • projects (inline)
    Free
    2004-04-18v5.63
    Thumbnail of The Hit List
    MacPDA

    Easy to learn, easy to use application that keeps lists of things to do. The Hit List is Mac's most powerful task manager.
    Syncs with: The Hitlist for iPhone, iCal
    Requires: Mac OS X 10.5 or higher and an Intel processor
    • unlimited contexts
    • projects (inline, subtasks)
    • 2 dates
    • auto sync
    $50

    Free 15 day trial
    No Datev. 1.0.6

    *Services billed for teams or on a recurring basis are calculated per year, per minimum number of allowed users.

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    Stop looking for software. Start getting organized with expert advice.
    Free initial consultation with an expert Priacta coach.
    Call or email now.
     
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    27 Other Applications We Are Watching

    Although these programs do not meet our basic GTD capability criteria, we're keeping our eye on them since they have been suggested or advertised as GTD apps. See a mistake? Click a discussion icon below to share your thoughts.

      Product Name (Why Not Yet Included in GTD Software Table) As of Date
    Discuss
    Easy To-Do Windows
    Simple task manager.
    2011-10-08
    Discuss
    Backpack Online Web
    Information organizer and simple Intranet with calendar, email integration, and reminders, by 37 Signals.

    Not Yet GTD Compliant: No context, tag, or label support at te task level, and no way to handle Project: Next Step methodology.
    2009-04-22
    Discuss
    Basecamp Online Web
    Popular collaboration center with to-dos, milestones, project pages, and email integration.

    Not Yet GTD Compliant: Cannot categorize or tag tasks, so contexts must be maintained in separate lists or pages. This requires manual copying of tasks and severs tasks from their projects and support documents.
    2009-03-02
    Discuss
    Get Stuff Done Online Web
    Collaborative task manager for Facebook users.

    Not Yet GTD Compliant: Does not support any form of contexts, tagging, or categories.
    2009-03-07
    Discuss
    Joes Goals Online Web
    Tool for tracking progress in establishing habits.

    Not Yet GTD Compliant: Not really a task management program. No support for contexts or projects.
    2008-03-25
    Discuss
    jotlet Online Web
    Online, customizable calendar with a small area for listing tasks.

    Not Yet GTD Compliant: Tasks cannot be categorized in any way, and no Project: Next step support is provided.
    2008-03-25
    Discuss
    Listable Online WebPDA
    Free Web and iPhone App ideal for personal and shared ToDo lists

    Not Yet GTD Compliant: No Project: Next step support is provided.
    2010-05-31
    Discuss
    Memoranda WindowsLinux
    Open source, cross-platform diary manager and personal project scheduler.

    Not Yet GTD Compliant: No support for any form of contexts or categorization.
    2008-03-25
    Discuss
    Mojonote Online Web
    Sharable, easy-to-use online list manager with reminders, list importing, and undo.

    Not Yet GTD Compliant: Cannot handle Project: Next Step support and a context for the same item since both are supported via a single list header.
    2010-05-13
    Discuss
    MyLife Organized (Light Edition, freeware) Windows
    Simple, personal time and task management app and outliner.

    Not Yet GTD Compliant: Does not support any type of task categorization.
    2008-03-25
    Discuss
    MyTodos Online Web
    Simple, sharable online to do list with RSS feed support.

    Not Yet GTD Compliant: Cannot specify both a project and context for the same task. ("Projects" support can be used for contexts nad true projects can be entered inline in the task title, but no Notes field is provided for capturing next steps.)
    2010-05-13
    Discuss
    OnStage Online Web
    Online task list and project tracker.

    Not Yet GTD Compliant: Lacks task categorization (contexts).
    2010-05-13
    Discuss
    pyGTD Python
    Technical software for implementing GTD via text files.

    Not Yet GTD Compliant: No longer available or supported on the Web.
    2008-02-06
    Discuss
    Scrybe Online WebWindowsMacLinux
    Browser-based calendaring system with offline and list capabiities.

    Not Yet GTD Compliant: Lists are currently primitive, no way to record subsequent next steps, do not readily allow tasks to be moved from one context to another.
    2008-08-13
    Discuss
    TaskBin Online Web
    Web-based collaborative task management system.

    Not Yet GTD Compliant: Does not support contexts, tags, or folders that can be used to group tasks.
    2008-03-25
    Discuss
    Tasks Jr. Online Web
    Free, browser-based task management for personal use.

    Not Yet GTD Compliant: Lacks tagging (context) support that is present in Tasks and Tasks Pro.
    2008-04-11
    Discuss
    TaskTimer WindowsPDA
    Task/project management software with collaboration, syncing, and an Internet gateway.

    Not Yet GTD Compliant: Does not appear to support grouping of tasks by context.
    2009-04-22
    Discuss
    TeuxDeux Online Web
    Free, browser-based simple task manager.

    Not Yet GTD Compliant: While a great task manager, it lacks many core requirements of GTD applications such as categories/contexts and project/next step support.
    2010-01-12
    Discuss
    Tudu Lists Online Web
    Simple, sharable online lists.

    Not Yet GTD Compliant: Does not support tagging or contexts.
    2008-04-21
    Discuss
    tweeto Online Web
    Free browser based task manager/todo list for planning tasks.

    Not Yet GTD Compliant: Shows real promise, with emailing, printing, RSS feed capabilities However, it lacks basic "Project: Next step" support because no Notes field exists to capture subsequent next steps. For the moment, this cannot be considered GTD-ready for the purposes of this list.
    2010-05-13
      TwitDone Online Web
    Quick and easy task list application that directly integrates with Twitter.

    Not Yet GTD Compliant: No next action support
    2010-05-13
    Discuss
    Vitalist (Free Edition) Online Web
    Online GTD solution with direct mobile phone support, email integration.

    Not Yet GTD Compliant: 5 context limit for the free version makes this unsuitable for serious use.
    2010-05-31
    Discuss
    XMIND WindowsMacLinux
    Graphical mind mapping and brainstorming application.

    Not Yet GTD Compliant: A promising open source app, but lacks a clear explanation of how it can support GTD-like systems. Search of web site turns up nothing pertinent. Nothing obvious on Google. However, it does support markers, labels, and filtering, so it might be possible to use it for GTD. Customer feedback on this would be appreciated. Click the discussion bubble to provide feedback.
    2009-01-09
      Lifetick Online WebPDA
    Web application designed around achieving goals related to personal values.
    2011-03-21
      smartQ Online Web
    A web-based visual project board that supports work distribution, progress tracking, and team communication.

    Not Yet GTD Compliant: SmartQ lacks the ability to divide work into different contexts or projects.
    2012-11-18
      Huddle Online WebPDA
    An online collaboration tool that allows employees to work together on projects in real time.

    Not Yet GTD Compliant: No Tags or Contexts
    2012-08-24
      Asana Online Web
    Social task and project management with collaboration for individuals, teams, and small businesses. Limited support for shared workspaces.

    Not Yet GTD Compliant: Does not support a true Unprocessed tasks list or Inbox for new tasks to be processed. For example, there is no way to filter out tasks with no tag assigned yet. This is a significant limitation. (The Inbox feature is limited to messages only and is not a true incoming tasks list.) Other limitations for GTD and TRO: unable to see tasks across workspaces (if they are tagged with the same tag). Non-fatal issue.
    2014-03-09

     

    Other Resources and Notes

    Research/Discussion Forum

    Visit our GTD Software Research/Discussion forum to discuss these titles and the current criteria for inclusion in this list.

    Why Does Priacta Maintain This List?

    Because Priacta provides expert task and time management training and coaching, we we stay abreast of the latest software to train, support, and recommend tools for clients in any work environment. Our Total, Relaxed Organization (TRO) approach shares and enhances the core philosophies of David Allen's Getting Things Done, so we research tools for all GTD-like contextual productivity (CP) systems.

    Additions? Corrections? Tell Us.

    This is intended as a complete, detailed, and unbiased resource for anyone interested in GTD* software and GTD-like time management systems. We research and maintain it as a service to the entire time management community. Let us know in the GTD Software Research/Discussion forum or via email if a something is missing, incorrect, or outdated, and we'll verify and update it promptly. Suggestions are appreciated.

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    *Trademark information: GTD and Getting Things Done are registered trademarks of David Allen and Co. Priacta, TRO, Trog, Total, Relaxed Organization, the 14-hour clock, and the four-color interleaved diamond are trademarks of Priacta, Inc. Other product names are or may be trademarks or registered trademarks of their respective holders. Priacta, Inc. is not affiliated with or endorsed by David Allen and Co. or any other company mentioned above.

    Copyright 2007-9 Priacta, Inc. All rights reserved.
    Note: This page previously hosted a simpler table derived from an article deleted by Wikipedia admins 4 Dec 2007. Although the current table contains similar information, it was created independently and is not a derivative work. Reproduction of any portion of this page beyond reasonable fair use without prior consent is prohibited.

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