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Total, Relaxed Organization

Custom Online Training

Step-by-step, customized for your tools. Relax, clear your desk, do more.

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Frequently Asked Questions

Click here for answers about TRO, training, and coaching.

Trying Getting Things Done?

Total, Relaxed Organization helps. Based on enhanced GTD principles.

 

Training & Coaching

Express Remote Coaching

You can be fully trained and in control in 1 day, without leaving your office.

Express On-Site Training

Get control in 7 hours with no prep, in your office, as you get real work done.

 

Actual Client Comments

    • “Thank you for the training course. I’ve been using a half-hearted implementation of GTD for over a year.... [After] the training course for TRO ... I have much more faith in my system. Thanks for helping me get organised!”
      Kate Hudson, Freelance Web Designer/Developer, Owner, www.goalorganiser.com
    • “I want to congratulate you and whoever else developed TRO for a superb work; it’s very impressive, extremely practical and all details are very well thought out! Great work!”
      Mar Ruiz, Marketing Mgr & Entrepreneur
    • “Great system! First practical TM [time management] system I've come across that really works, addresses all the nitty-gritty real life situations AND takes you by the hand to have the new behavior stick!”
      Andrew Solomon, COO, SQL Integrator Consulting
    • “The system is by far the best I've found! I have tried GTD on its own, I have tried Take Back Your Life, and they don't compare.... The online training, the 21 day follow-up and the help from your coaches is absolutely fantastic! I've started to delegate a lot more work out to my team, and they appreciate the follow-up and feedback.”
      Shaun Dicker, Manager/Developer, shaundicker.tumblr.com
    • “... a total system you can depend on and trust.... Thanks for giving me the help and encouragement to 'get things done' in a highly organized system.”
      Bill Dabney, Orthodontist
    • “Things are getting done, I'm not stressing, and I'm enjoying a fab weekend with the family for the first time in months!”
      Shaun Dicker, Manager/Developer, shaundicker.tumblr.com
    • “Very detailed follow up.... The structure ensured I followed through and cleared and organized all the decks rather than just enough to feel some momentary relief. Excellent experience overall!”
      Craig Kennedy, Executive Coach, Real Coaching
    • “I definitely recommend TRO! I feel much more in control, [and] I am doing more things that I always wanted to do but didn't have the time.... Very useful for working women, [who] have to handle their professional work and a big part of the house chores and kids.... Thanks for your great coaching, support and system!”
      Mar Ruiz, Marketing Mgr, Entrepreneur, Homemaker
    • “I call TRO 'GTD++', but that's a gross understatement. It extends GTD in so many ways... Highly recommended.”
      Ed Wunder, IT Expert
    • “It feels wonderful to enter my office and see a desk that is organized and free of clutter, and to have a system that tells me what I should be working on next so I don't have to think about it. My stress levels have vastly improved over a couple of weeks ago!”
      Christer Hokanson, Health Eternal
    • “Thank you! You are literally changing my life!”
      Chris Elam, Artistic Director and Choreographer, Misnomer Dance Theater
    • “Thank you for helping me re-gain control of my business/personal life.... [In the] 10 days since we started, I am seeing a major increase in productivity and a major decrease in stress! Gracias!”
      Dan Kern
    • “I am loving it! All the little things I knew about organization now make sense.”
      Kathleen Rhodes, Perfectly Connected
    • “To say that I am “enthusiastic” about TRO is an understatement! On Saturday, I had a sense of peace that I haven't had in years.”
      Gwendolyn Giblin
    • “I first came across Priacta when I downloaded their Trog Bar. I soon found it to be a small but mighty tool which significantly simplified my GTD implementation.... I later signed up for the self-directed coaching option.... I've since signed two of my staff up for the Premium Remote Training and they are benefitting considerably from it.”
      Craig Kennedy
    • “Cuts through a whole mountain of time management consultant blather.”
      Jim Phipps, President, Aquastruct
    • “I have been trying systems for thirty years. This is the first time I found something that has given me this much of a sense of control and has met my needs as an application developer-business owner-consultant-employee.”
      Eric Eckberg, Solo Developer and GTD Enthusiast
    • “You immediately get productive.... TRO can be described as GTD on steroids combined with a step by step plan for implementing [the] system....”
      Eric Eckberg, Solo Developer and GTD Enthusiast
    • “Yesterday I purchased your Online Training option. I am delighted with the product and have found it, and the TROG Bar, really excellent.”
      David Border, ADAS UK
    • “Let me add myself to the chorus of kudos for Priacta and TRO... The TRO approach along with the TROG Bar makes improved productivity a reality.... And while I am only on day 4 of the 21 day coaching program, I have reached an empty inbox on both my desk and email.”
      Dusty
    All Comments

     

    About Priacta

    Our Mission and Values

    Priacta is expediting the world's work. Find out more about the company behind the mission.

     

    Articles and Resources

    Articles, Research, Tips

    Our collection of original articles and research on time management, GTD, and TRO, plus helpful video, links, tips, and tricks. Enjoy.

    15 Minute Coach: Managing Your Tasks

    To get the full benefits of the Trog Bar, you need to understand a few basic principles of Total, Relaxed Organization™. As you apply these principles and rely on the TROG Bar, you should begin to feel relief immediately.

    In the Next 15 Minutes You Will Learn...

    Entering Tasks in Trog

    Stress comes not from the number of items you have to manage, but from juggling them, keeping them active in your mind. To eliminate the stress, you just need to put them into a trustworthy system that will notify you at the appropriate time. Once they are in the system, you can forget about them until you are notified. This clears your mind.

    If you're afraid to do this, haven't been using a system you can trust.

    Trog is trustworthy. You can rely completely on it to track your tasks and keep you focused on your work. Unlike your brain, Trog doesn't leak information or get stressed. Put your tasks in Trog and trust the system to show you the right tasks at the right time.

    First, you need to collect your tasks. If you don't gather them into one place, you will lose track of them. Collect your tasks as soon as they occur to you, rather than letting them bounce around in your head. To collect a task, simply type it into the Scratchpad and press Ctrl+Enter or click the "Add" link. This puts your task in the "Unprocessed Tasks" list.

    "Processing" Tasks in Trog

    Second, you need to process your tasks, meaning that you know three things:

    • What next step is to accomplish the task,
    • When you would like to do the next step, and
    • Where any supporting materials are located.

    By knowing this, everything is set for you to work on the next step at the right time. The task is off your mind until then, so you aren't distracted. Internal resistance disappears. In other words, "processing" prepares all of your work to just happen, at the right time.

    To process your tasks, click on the text that says "Unprocessed Tasks (##)" as shown above. This shows all your tasks which still lack either a category or a date. Then click the task at the top and enter the following information in the task pop-out screen:

    The project name with next step. Just enter this as a single line in the Subject of the task ("My Project: The next step"). This single-line approach is amazingly time-efficient. The project name describes the big picture end result, like "Family Vacation". The "next step" is the very next thing you need to do, and it doesn't depend on anything else to happen before you can do it. Examples:

    Family Vacation: Reserve beach house
    Annual Sales Mtg: Prepare handouts

    Assign a category. Categories group tasks that should be thought of and completed together. These can be general areas of your life, like "Work," or they can be specific activities, like meeting agendas (@Meeting).

    Assign at least one date. Pick any of the date fields and fill in at least one of them. Each field has a specific meaning, which you can change if you wish. Your settings may differ, but this is what we suggest for the TRO system:

    • "Due Date" is a priority date. It represents a loose goal for when you'd like to complete the task.
    • "Start Date" hides a task from your lists until that day arrives.
    • Reminder means "Do on this day." Use this date if you scheduled the task for that day or if the task needs to be done on that day.

    Make sure that your options are set to reflect your system. If in doubt, open the Options screen and verify that your settings are correct by clicking on the plus (+) sign on the upper-right corner of the Trog Bar.


    Click the picture above to enlarge
     

    Process all of your tasks by assigning categories and dates to the items. You should empty the Unprocessed Tasks list at least every other day if you want to stay on top of your tasks.

    Managing Tasks in Trog

    Once your tasks are processed, Trog lets you easily view the most appropriate tasks for any time.

    Task List SelectionClick the Task List Selection button to select the type of tasks to view, or choose the TaskSense option (clock button) to have Trog build the best list for the current time. You can also right click an appointment in the appointment list and choose Show Related Tasks to see the best tasks for that appointment.

    This helps you stay focused on what you should be doing right now (like work, when you are at work) instead of being distracted by tasks which you can't do anything about at the moment (like filing your personal insurance claims).

    Your tasks are sorted within their lists based on the dates you assigned. With TRO settings, anything with a reminder date of today will be at the top and in bold. Next, you should see tasks that Trog recommends to be done in the next few days (loosely based on the loose goal dates you set). Anything whose start date has not arrived will not appear on the list.

    (Important! Trog doesn't make you continually shift your loose goal dates for tasks. It looks at all dates in the aggregate and other factors to decide what's important next. Simply enter the date once, and in most cases it never needs to be changed.)

    The categories you choose are also important. Categories relate to the next step, not the project, so you should change them as the steps change. Select categories based on work location or type of work, like "Calls" or "Errands". Choose as many categories as apply to the next step.

    One cool category is the "Meeting Agenda" category. Assign a rule (for TRO we suggest @*, where the * is the meeting name) in the Options screen. This rule tells Trog which categories are agenda items for meetings. Trog hides those agenda items from your general task lists until the right time. When you get to the meeting, pull up the meeting category to see agenda. Not only does it generate automatically, but it is also automatically prioritized.

    Don't Stop Now...

    For best results and the full benefits of Trog Bar, visit our TRO Online Training. TRO Online puts you in total control of your workload and time—step-by-step, with no nonsense. Then it makes sure you develop comfortable, long-lasting habits.

    Or Try the Next 15 Minute Coach


     
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